Payroll Subject Matter Expert

The Magnum Ice Cream Company; Warszawa; Hybrid; PLN 180,000 - 280,000; Full time

Benefits offered by this job

Flexible working

Learning opportunities

Health & wellbeing support

Job summary

The Magnum Ice Cream Company is seeking an experienced International Payroll Specialist to oversee payroll processing across multiple entities and countries. You will partner with external vendors and internal teams to ensure timely and accurate payroll delivery.

You will bring at least 5 years in payroll, strong knowledge of SOX controls, and fluent English. This role offers flexible work options and opportunities to drive payroll governance and process improvements.

Qualifications

• Bachelor's degree in HR, Finance or related field.
• Minimum 5+ years of payroll operations experience in a multinational setup.
• Strong knowledge of payroll governance, SOX controls and compliance.

Responsibilities

• Oversee end-to-end international payroll processing for designated entities.
• Coordinate with external vendors for governance, SLAs, and issue resolution.
• Ensure accuracy of gross-to-net calculations and statutory reporting.
• Collaborate with HR, Finance and Legal to align policies and controls.
• Identify process improvements and support payroll system enhancements.

Skills

Payroll experience

Vendor management

SOX controls

Excel skills

English fluent

Education

Bachelor's degree in HR/Finance

Tools

ADP

SD Worx

EY

Job description

Life tastes better with ice cream With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.

We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference.

What Truly Sets Us Apart Is How We Work.

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done.

We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The Role

The International Payroll Specialist acts as the key liaison between the company and its external payroll vendor(s), ensuring accurate, timely, and compliant payroll processing across designated entities. This role plays a critical part in driving operational excellence, strengthening governance, and ensuring full alignment with internal controls and local statutory requirements.

The position requires strong payroll experience, and the ability to operate effectively in a complex, multinational environment.

Key Responsibilities

Vendor Management

• Serve as the primary point of contact for payroll vendor(s) for operational queries, escalations, and service delivery matters
• Coordinate regular governance meetings and drive timely issue resolution
• Monitor vendor performance and ensure adherence to SLAs and quality standards

Payroll Operations

• Oversee end-to-end payroll processing for assigned countries/entities, including international payroll coverage
• Ensure accurate payroll inputs, approvals, and timely submissions
• Review and validate payroll outputs, including gross-to-net calculations, statutory deductions, and reporting

Compliance & Controls

• Ensure payroll processes comply with local labor laws, tax regulations, and internal audit requirements, including SOX controls
• Actively support payroll-related audits, wage tax reviews, and statutory reporting in collaboration with vendors
• Maintain strong governance and ensure robustness of payroll controls across countries

Stakeholder Collaboration

• Partner closely with HR, Finance, and Legal teams to ensure payroll accuracy and policy alignment
• Collaborate with Finance on reconciliations, accruals, and audit requirements, acting as a key contact for compliance-related topics

Continuous Improvement

• Identify and implement process improvements to enhance payroll accuracy, efficiency, and scalability
• Support payroll system enhancements, automation initiatives, and change management projects
• Contribute to standardization and harmonization of international payroll processes

What You Need To Succeed

• Bachelor’s degree in HR, Finance, Business Administration, or a related field
• Minimum 5+ years of experience in payroll operations, within a multinational environment
• Proven experience managing international payroll
• Solid understanding of payroll processes, vendor management, statutory compliance, and audit requirements
• Experience working with external payroll providers (e.g., EY, ADP, SD Worx)
• Strong knowledge of SOX controls and payroll governance frameworks
• Advanced Excel skills and familiarity with payroll systems and tools
• Excellent communication and stakeholder management skills, with the ability to interact effectively across regions
• Fluent English (mandatory)

What You'll Get

• Market-competitive pay and performance related rewards
• Flexible ways of working
• Support for health, wellbeing and life outside of work
• Time off to rest and recharge
• Ongoing learning and development opportunities
• Specific benefits vary by location

Why join us?

• Roles with real accountability and visible impact
• Free to move fast, experiment and challenge how things are done
• Continuous learning and development as the business grows
• Reward linked to performance and contribution.

Additional Information

The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.