Payroll Subject Matter Expert

Magnum Ice Cream Co.; Warszawa; Hybrid; PLN 150,000 - 190,000; Full time

Benefits offered by this job

Market-competitive pay

Flexible ways of working

Health & wellbeing programs

Learning and development opportunities

Job summary

Magnum Ice Cream Co. is seeking an experienced International Payroll Specialist to act as the key liaison with external payroll vendors and to ensure accurate, timely, and compliant payroll processing across designated entities.

You will drive governance, controls, and collaboration with HR, Finance, and Legal teams in a multinational setting. The role requires solid payroll experience, strong Excel skills, and fluency in English.

Qualifications

• Bachelor’s degree in HR, Finance, Business Administration or related field.
• Minimum 2+ years of payroll operations experience in a multinational environment.
• Experience with international payroll and external payroll providers.
• Strong knowledge of SOX controls and payroll governance.

Responsibilities

• Vendor management: primary contact for payroll vendor queries and governance.
• Payroll operations: oversee end-to-end payroll processing across entities.
• Compliance & controls: ensure local laws, tax and audits compliance.
• Stakeholder collaboration: work with HR, Finance and Legal on reconciliations.
• Continuous improvement: drive automation and process standardization.

Skills

Payroll processing

Vendor management

Excel skills

Stakeholder management

English proficiency

Multinational environment

Governance & SOX

Education

Bachelor's degree in HR/Finance/Business Admin

Tools

ADP

EY

SD Worx

Job description

## Payroll Subject Matter ExpertApply: Warsaw Head Office: Full time: Posted 5 Days Ago: End Date: October 16, 2026 (22 days left to apply): R-1185681**Life tastes better with ice cream**With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry. We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‐play ice cream company, we have the scale and ambition to make a real difference. What truly sets us apart is how we work.We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‐performance, collaborative and focused on getting things done.We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.**The role:**The International Payroll Specialist acts as the key liaison between the company and its external payroll vendor(s), ensuring accurate, timely, and compliant payroll processing across designated entities. This role plays a critical part in driving operational excellence, strengthening governance, and ensuring full alignment with internal controls and local statutory requirements.The position requires strong **payroll experience**, and the ability to operate effectively in a complex, multinational environment.**Key Responsibilities****Vendor Management*** Serve as the primary point of contact for payroll vendor(s) for operational queries, escalations, and service delivery matters* Coordinate regular governance meetings and drive timely issue resolution* Monitor vendor performance and ensure adherence to SLAs and quality standards**Payroll Operations*** Oversee end-to-end payroll processing for assigned countries/entities, including international payroll coverage* Ensure accurate payroll inputs, approvals, and timely submissions* Review and validate payroll outputs, including gross-to-net calculations, statutory deductions, and reporting**Compliance & Controls*** Ensure payroll processes comply with local labor laws, tax regulations, and internal audit requirements, including SOX controls* Actively support payroll-related audits, wage tax reviews, and statutory reporting in collaboration with vendors* **Maintain strong governance and ensure robustness of payroll controls across countries****Stakeholder Collaboration*** Partner closely with HR, Finance, and Legal teams to ensure payroll accuracy and policy alignment* Collaborate with Finance on reconciliations, accruals, and audit requirements, acting as a key contact for compliance-related topics**Continuous Improvement*** Identify and implement process improvements to enhance payroll accuracy, efficiency, and scalability* Support payroll system enhancements, automation initiatives, and change management projects* Contribute to standardization and harmonization of international payroll processes**What You Need to Succeed*** Bachelor’s degree in HR, Finance, Business Administration, or a related field* Minimum 2+ years of experience in payroll operations, within a **multinational environment*** Proven experience managing **international payroll*** Solid understanding of payroll processes, vendor management, statutory compliance, and audit requirements* Experience working with external payroll providers (e.g., EY, ADP, SD Worx)* Strong knowledge of SOX controls and payroll governance frameworks* Advanced Excel skills and familiarity with payroll systems and tools* Excellent communication and stakeholder management skills, with the ability to interact effectively across regions* Fluent English (mandatory)**What you'll get**Alongside meaningful work and strong development, we offer a reward package that typically includes• Market-competitive pay and performance related rewards• Flexible ways of working• Support for health, wellbeing and life outside of work• Time off to rest and recharge• Ongoing learning and development opportunities• Specific benefits vary by location**Why join us?**This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could! You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.* Roles with real accountability and visible impact* Free to move fast, experiment and challenge how things are done* Continuous learning and development as the business grows* Reward linked to performance and contribution.Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.**Ready to build the future of Ice Cream?**If this sounds like the place where you'd thrive, we'd love to hear from you. Apply online and share your CV. We'll review your application and be in touch with the next steps. If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.**Additional information**The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.