Payroll SME, Nordics & Lithuania

6243 Magnum ICC PL sp.z o.o.; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Magnum Ice Cream Company in Warszawa is seeking a Payroll SME for Nordics & Lithuania to act as the regional payroll expert across multiple countries. You will ensure timely, accurate payroll processing, governance, and compliance across the region, working with external vendors and internal stakeholders.

The role demands strong payroll knowledge, experience with international payrolls, and proficiency in Workday, Excel, and audit controls.

Qualifications

• Bachelor’s degree in HR, Finance, or related field is required.
• Minimum 2+ years in payroll operations within a multinational environment.
• Experience with multi-country payrolls, preferably Nordics/Baltics.
• Strong knowledge of payroll processes, governance, and audit requirements.

Responsibilities

• Lead payroll operations for Nordic countries and Lithuania ensuring accuracy and compliance.
• Manage payroll vendor relationships, governance meetings, and SLAs.
• Coordinate end-to-end payroll inputs, approvals, and submissions.
• Ensure SOX controls and regulatory reporting are robust across regions.
• Collaborate with HR, Finance, Legal and external providers on payroll matters.

Skills

Fluent English

Advanced Excel

Workday experience

SOX controls

Vendor management

Analytical skills

Stakeholder management

Education

Bachelor’s degree in HR, Finance, Business Administration, or related field

Tools

Workday

Job description

Life tastes better with ice cream With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.

We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure-play ice cream company, we have the scale and ambition to make a real difference. What truly sets us apart is how we work. We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high-performance, collaborative and focused on getting things done. We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The Role

The Payroll SME, Nordics & Lithuania acts as the key liaison between the company and its external payroll vendor(s), ensuring accurate, timely, and compliant payroll processing across the Nordic countries and Lithuania. This role serves as the regional subject matter expert for payroll operations, driving operational excellence, strengthening governance, and ensuring full alignment with internal controls and local statutory requirements. The position requires strong payroll expertise, deep knowledge of payroll legislation and compliance requirements, and the ability to operate effectively in a complex, multinational environment.

What you’ll be responsible for

Vendor Management

Serve as the primary point of contact for payroll vendor(s) for operational queries, escalations, and service delivery matters. Coordinate regular governance meetings and drive timely issue resolution. Monitor vendor performance and ensure adherence to SLAs, KPIs, and quality standards. Provide payroll expertise and guidance to vendors on complex payroll scenarios and compliance-related matters.

Payroll Operations

Oversee end-to-end payroll processing for the Nordic countries and Lithuania, ensuring accuracy, compliance, and timely delivery. Ensure accurate payroll inputs, approvals, and timely submissions. Review and validate payroll outputs, including gross-to-net calculations, statutory deductions, and reporting. Act as the payroll subject matter expert for employee lifecycle events, compensation changes, benefits administration, and payroll-related inquiries.

Compliance & Controls

Ensure payroll processes comply with local labor laws, tax regulations, social security requirements, and internal audit requirements, including SOX controls. Actively support payroll-related audits, wage tax reviews, and statutory reporting in collaboration with vendors. Maintain strong governance and ensure robustness of payroll controls across all supported countries. Monitor legislative and regulatory changes and ensure timely implementation within payroll processes.

Stakeholder Collaboration

Partner closely with HR, Finance, Legal, and external providers to ensure payroll accuracy, compliance, and policy alignment. Collaborate with Finance on reconciliations, accruals, audit requirements, and payroll reporting. Act as a trusted advisor on payroll-related topics, supporting stakeholders with expert guidance and recommendations.

Continuous Improvement

Identify and implement process improvements to enhance payroll accuracy, efficiency, scalability, and employee experience. Support payroll system enhancements, automation initiatives, and change management projects. Contribute to the standardization and harmonization of payroll processes across the region. Drive best practice sharing and continuous improvement initiatives within the payroll function.

Qualifications and Experience

• Bachelor’s degree in HR, Finance, Business Administration, or a related field.
• Minimum 2+ years of experience in payroll operations within a multinational environment.
• Proven experience managing international or multi-country payrolls, preferably across the Nordics and/or Baltic region.
• Solid understanding of payroll processes, vendor management, statutory compliance, and audit requirements.
• Experience working with external payroll providers (e.g., EY, ADP, SD Worx).
• Strong knowledge of SOX controls, payroll governance frameworks, and risk management practices.
• Advanced Excel skills and familiarity with payroll systems and tools (Workday experience is an advantage).
• Excellent communication and stakeholder management skills, with the ability to interact effectively across regions and levels of the organization.
• Strong analytical and problem-solving capabilities.
• Fluent English (mandatory).
• Knowledge of a Nordic language is considered an advantage.

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could! You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

Roles with real accountability and visible impact

Free to move fast, experiment and challenge how things are done.

Continuous learning and development as the business grows.

Reward linked to performance and contribution.

Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Ready to build the future of Ice Cream?

If you are an individual with a disability and require assistance at any time during our recruitment process, please let your Talent Acquisition Partner know.

The Magnum Ice Cream Company is an Equal Opportunity Employer.

We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic.