Payroll SME, Nordics & Lithuania

Magnum Icc Sweden Supply Ab; Warszawa; On-site; PLN 180,000 - 280,000; Full time

Job summary

Magnum Icc Sweden Supply Ab is seeking a Payroll SME for the Nordics and Lithuania to act as the regional payroll expert, partnering with external vendors to ensure accurate, timely, and compliant processing across multiple jurisdictions. You will drive governance, controls, and process improvements in a multinational setting.

The role requires a bachelor’s degree in a related field, 2+ years in payroll operations, experience with multi-country payrolls, and strong Excel skills.

Qualifications

• Bachelor’s degree in HR, Finance, Business Administration, or a related field.
• Minimum 2+ years of payroll operations in multinational environments.
• Experience managing international payrolls, preferably Nordics/Lithuania.
• Strong knowledge of payroll processes, vendor management, and audit requirements.
• Familiarity with external payroll providers (EY, ADP, SD Worx) and SOX controls.
• Advanced Excel and payroll systems knowledge; Workday is a plus.
• Fluent English; Nordic language skills are advantageous.

Responsibilities

• Oversee end-to-end payroll processing for Nordics and Lithuania.
• Manage payroll vendors, governance meetings, and service levels.
• Ensure compliance with local laws, tax, and SOX controls.
• Collaborate with HR, Finance, Legal and external providers.
• Identify process improvements and drive automation initiatives.

Skills

Vendor management

Payroll operations

SOX controls

Excel

Stakeholder management

Data analysis

English fluency

Education

Bachelor's degree in HR/Finance/Business

Tools

Workday

Excel

Job description

Life tastes better with ice cream. With 19.000 expert ice cream colleagues and iconic brands like Wall's, Cornetto and Ben & Jerry's, loved in 76 countries, we are the world's largest Ice Cream company leading the industry.

We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world's biggest pure‑play ice cream company, we have the scale and ambition to make a real difference.

What truly sets us apart is how we work.

We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done.

We're curious and ready for what's next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The Role

The Payroll SME, Nordics & Lithuania acts as the key liaison between the company and its external payroll vendor(s), ensuring accurate, timely, and compliant payroll processing across the Nordic countries and Lithuania. This role serves as the regional subject matter expert for payroll operations, driving operational excellence, strengthening governance, and ensuring full alignment with internal controls and local statutory requirements. The position requires strong payroll expertise, deep knowledge of payroll legislation and compliance requirements, and the ability to operate effectively in a complex, multinational environment.

What you'll be responsible for

• Vendor Management Serve as the primary point of contact for payroll vendor(s) for operational queries, escalations, and service delivery matters. Coordinate regular governance meetings and drive timely issue resolution. Monitor vendor performance and ensure adherence to SLAs, KPIs, and quality standards. Provide payroll expertise and guidance to vendors on complex payroll scenarios and compliance-related matters.
• Payroll Operations Oversee end-to-end payroll processing for the Nordic countries and Lithuania, ensuring accuracy, compliance, and timely delivery. Ensure accurate payroll inputs, approvals, and timely submissions. Review and validate payroll outputs, including gross-to-net calculations, statutory deductions, and reporting. Act as the payroll subject matter expert for employee lifecycle events, compensation changes, benefits administration, and payroll-related inquiries.
• Compliance & Controls Ensure payroll processes comply with local labor laws, tax regulations, social security requirements, and internal audit requirements, including SOX controls. Actively support payroll-related audits, wage tax reviews, and statutory reporting in collaboration with vendors. Maintain strong governance and ensure robustness of payroll controls across all supported countries. Monitor legislative and regulatory changes and ensure timely implementation within payroll processes.
• Stakeholder Collaboration Partner closely with HR, Finance, Legal, and external providers to ensure payroll accuracy, compliance, and policy alignment. Collaborate with Finance on reconciliations, accruals, audit requirements, and payroll reporting. Act as a trusted advisor on payroll-related topics, supporting stakeholders with expert guidance and recommendations.
• Continuous Improvement Identify and implement process improvements to enhance payroll accuracy, efficiency, scalability, and employee experience. Support payroll system enhancements, automation initiatives, and change management projects. Contribute to the standardization and harmonization of payroll processes across the region. Drive best practice sharing and continuous improvement initiatives within the payroll function.

We're looking for someone who

• Bachelor's degree in HR, Finance, Business Administration, or a related field.
• Minimum 2+ years of experience in payroll operations within a multinational environment.
• Proven experience managing international or multi-country payrolls, preferably across the Nordics and/or Baltic region.
• Solid understanding of payroll processes, vendor management, statutory compliance, and audit requirements.
• Experience working with external payroll providers (e.g., EY, ADP, SD Worx).
• Strong knowledge of SOX controls, payroll governance frameworks, and risk management practices.
• Advanced Excel skills and familiarity with payroll systems and tools (Workday experience is an advantage).
• Excellent communication and stakeholder management skills, with the ability to interact effectively across regions and levels of the organization.
• Strong analytical and problem‑solving capabilities.
• Fluent English (mandatory). Knowledge of a Nordic language is considered an advantage.

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and driv