Payroll Analyst - 12 month fixed term contract

Clutter; Warszawa; Hybrid; PLN 100,000 - 170,000; Full time

Benefits offered by this job

Remote in Poland

Hybrid work setup

Professional development

Job summary

Iron Mountain is hiring a Payroll Analyst for a 12-month fixed-term contract to oversee end-to-end monthly payroll processing for Poland, in collaboration with our in-country payroll provider.

The role requires 2–3 years of payroll experience, with deep knowledge of Poland-specific regulations, and fluency in English and Polish. Remote in Poland or hybrid work from Warsaw are available, with a focus on accuracy and timely disbursements.

Qualifications

• 2–3 years of payroll experience in international companies or a Shared Services environment.
• Advanced knowledge of EMEA payroll processing (Poland) and statutory reporting to authorities.
• Fluency in English and Polish (written and spoken).
• Strong understanding of payroll data elements and Excel data conversion workbooks.

Responsibilities

• Payroll Operations & Compliance: process monthly payroll with data to the Payroll Provider and submit taxes and benefits to authorities.
• Stakeholder & Vendor Collaboration: manage inquiries and escalations with Payroll, provider, EMEA HR, and Accounting teams.
• Process Documentation & Efficiency: evaluate systems and document end-to-end payroll processes for robust operations.
• Reporting & Analysis: prepare reports on payroll expenditures, benefit disbursements, and tax obligations.

Skills

Bilingual English/Polish

Payroll data elements

Advanced Excel

Attention to detail

Strong communication

Cross-functional collaboration

Tools

Payroll systems

ERP systems

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions?

Iron Mountain is seeking a skilled and motivated Payroll Analyst to join our EMEA HR / Payroll team on a 12-month fixed-term contract.

In this role, you will be responsible for end-to-end monthly payroll processing for Poland in partnership with our in-country payroll provider, ensuring complete accuracy, timely disbursements, and compliance with statutory and legal requirements.

What You'll Do (Responsibilities)

In this role, you will:

• Payroll Operations & Compliance: Account for processing monthly payroll by gathering, verifying, and delivering complete data to the Payroll Provider. Ensure proper documentation and disbursement of payroll checks, taxes, employee benefits, and statutory reporting to local authorities.
• Stakeholder & Vendor Collaboration: Build strong working partnerships and manage day-to-day inquiries and escalations (Tier 3 support) with our Payroll, Privider, EMEA HR team and Accounting teams.
• Process Documentation & Efficiency: Evaluate systems, identify operating efficiencies, and create detailed end-to-end payroll process documentation to support robust operations.
• Reporting & Analysis: Prepare detailed reports illustrating payroll expenditures, benefit plan disbursements, and tax obligations.

What You'll Bring (Skills & Qualifications)

The ideal candidate will have:

• Experience: 2-3 years of experience in payroll, preferably in international companies or a Shared Services environment.
• Payroll & Legal Knowledge: Advanced knowledge of EMEA payroll processing (specifically for Poland), including statutory regulations, legal compliance, and reporting obligations to authorities.
• Language Skills: Fluency in both English and Polish (written and spoken). Knowledge of any other European language is a plus.
• Technical & Data Expertise: Strong understanding of payroll data elements, comfort working across systems, and advanced Excel skills for data conversion workbooks.
• Core Competencies:
  • Advanced problem-solving skills and keen attention to detail.
  • Excellent communication skills for interacting across all organizational levels.
  • High level of ethics, self-initiative, and ability to work efficiently under strict deadlines.
  • Openness to learn, adapt to new systems, and foster a strong team-working attitude.

What We Offer (Benefits)

• Location & Work Style: Remote in Poland or Hybrid work setup based out of our Warsaw location.
• Compensation: Competitive salary package aligned with experience.
• Work-Life Balance: Flexible work options and paid time off/holidays.
• Professional Development: Opportunities for continuous learning and professional growth within a global organization.