Payroll Analyst - 12 month fixed term contract

Iron Mountain; Polska; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Remote in Poland

Hybrid work in Warsaw

Competitive salary

Job summary

Iron Mountain is seeking a skilled Payroll Analyst to join our EMEA HR/Payroll team on a 12-month fixed-term contract. You will own end-to-end monthly payroll processing for Poland, ensuring accuracy, timely disbursements, and compliance with local statutory requirements.

The ideal candidate has 2–3 years of payroll experience, strong knowledge of Poland payroll laws, fluent English and Polish, and advanced Excel skills for data conversion.

Qualifications

• 2–3 years of payroll experience, preferably in international companies or a Shared Services environment.
• Advanced knowledge of EMEA payroll processing (specifically for Poland), including statutory regulations, legal compliance, and reporting obligations to authorities.
• Fluency in both English and Polish (written and spoken). Knowledge of any other European language is a plus.
• Strong understanding of payroll data elements, comfort working across systems, and advanced Excel skills for data conversion workbooks.
• Advanced problem-solving skills and keen attention to detail.

Responsibilities

• Payroll operations: process monthly payroll, verify data, and collaborate with Payroll Provider.
• Stakeholder & vendor collaboration: handle inquiries and escalations with Payroll, Provider, EMEA HR, and Accounting.
• Process documentation: create end-to-end payroll process docs and improve efficiency.
• Reporting & analysis: prepare reports on payroll expenditures, benefits disbursements, and tax obligations.

Skills

Payroll experience

Poland payroll

English & Polish

Excel skills

Data handling

Attention to detail

Job description

Iron Mountain is seeking a skilled and motivated Payroll Analyst to join our EMEA HR / Payroll team on a 12-month fixed-term contract.

In this role, you will be responsible for end-to-end monthly payroll processing for Poland in partnership with our in-country payroll provider, ensuring complete accuracy, timely disbursements, and compliance with statutory and legal requirements.

What You'll Do (Responsibilities)

In this role, you will:

• Payroll Operations & Compliance: Account for processing monthly payroll by gathering, verifying, and delivering complete data to the Payroll Provider. Ensure proper documentation and disbursement of payroll checks, taxes, employee benefits, and statutory reporting to local authorities.
• Stakeholder & Vendor Collaboration: Build strong working partnerships and manage day-to-day inquiries and escalations (Tier 3 support) with our Payroll, Privider, EMEA HR team and Accounting teams.
• Process Documentation & Efficiency: Evaluate systems, identify operating efficiencies, and create detailed end-to-end payroll process documentation to support robust operations.
• Reporting & Analysis: Prepare detailed reports illustrating payroll expenditures, benefit plan disbursements, and tax obligations.

What You'll Bring (Skills & Qualifications)

The ideal candidate will have:

• Experience: 2–3 years of experience in payroll, preferably in international companies or a Shared Services environment.
• Payroll & Legal Knowledge: Advanced knowledge of EMEA payroll processing (specifically for Poland), including statutory regulations, legal compliance, and reporting obligations to authorities.
• Language Skills: Fluency in both English and Polish (written and spoken). Knowledge of any other European language is a plus.
• Technical & Data Expertise: Strong understanding of payroll data elements, comfort working across systems, and advanced Excel skills for data conversion workbooks.
• Core Competencies:
• Advanced problem-solving skills and keen attention to detail.
• Excellent communication skills for interacting across all organizational levels.
• High level of ethics, self-initiative, and ability to work efficiently under strict deadlines.
• Openness to learn, adapt to new systems, and foster a strong team-working attitude.

What We Offer (Benefits)

• Location & Work Style: Remote in Poland or Hybrid work setup based out of our Warsaw location.
• Compensation: Competitive salary package aligned with experience.
• Work-Life Balance: Flexible work options and paid time off/holidays.
• Professional Development: Opportunities for continuous learning and professional growth within a global organization.