Office Support Specialist

Randstad Polska Sp. z o.o.; Kraków; On-site; PLN 36,000 - 58,000; Full time

Benefits offered by this job

Fixed-term contract

Global organization at the forefront

Office Kraków based

Private medical care

Sport card

Diverse international setting

Job summary

Randstad Polska Sp. z o.o. is seeking a proactive Office Support Specialist for our Kraków office.

You will work closely with the Management Team, Office & Facility Management, and other stakeholders to ensure smooth daily operations and a welcoming atmosphere for tech teams. The role combines administration, coordination, and event support, offering ownership over local office activities, vendor relations, and internal communications.

Qualifications

• Proficient English communication (min. B2).
• Experience in Business Support, Office Management, Administration, Hospitality or similar is a plus.
• Knowledge of MS Office and Excel essential.
• Strong organizational and coordination abilities.
• Interpersonal skills and enjoyment of teamwork.
• Experience in event organization and vendor coordination.

Responsibilities

• Ensure daily operations run smoothly and create welcoming atmosphere for tech teams.
• Coordinate meetings, Town Halls, and events with leadership and departments.
• Oversee office management, supplies, vendor relations, and modern workplace amenities.
• Handle finance and logistics including Purchase Orders, travel, and equipment procurement.
• Design engaging graphics, manage newsletters, and maintain MS Teams and SharePoint.

Skills

English B2

MS Office

Excel

People skills

Tools

MS Office

Job description

For our client, we are looking for a proactive and organized Office Support Specialist. This person will play a key role in ensuring the smooth and efficient functioning of Kraków office. You will work closely with the Management Team, Office & Facility Management, and other stakeholders.

This role combines operational office support, administration, coordination, and making it ideal for someone who enjoys variety, ownership, and working at the heart of the organization.

your tasks

• ensuring daily operations run smoothly and creating a welcoming atmosphere for tech teams,
• support leadership and local departments by coordinating key meetings, Town Halls, and inspiring events that bring people together,
• master office management, from overseeing supplies and vendor relations to coordinating modern workplace amenities,
• handle finance and logistics, including Purchase Orders, business travel coordination, and equipment procurement,
• shape internal communication by designing engaging graphics, managing newsletters, and keeping digital channels like MS Teams and SharePoint active and professional,
• lead local engagement initiatives, such as employee events, language classes, and sustainability projects,
• collaborate on a global scale, ensuring the local hub meets international standards while maintaining a unique local vibe,
• drive the "Employee Experience" by constantly finding new ways to make the office a better place to work every single day.

what we expect

• experience in a Business Support, Office Management, Administration, Hospitality or similar role will be an asset,
• strong communication skills in English (min. B2 level),
• knowledge of MS Office and Excel,
• strong organizational and coordination skills,
• strong interpersonal skills and enjoyment of working with people,
• experience in event organization and vendor cooperation,
• proactive, service-oriented mindset with high ownership,
• ability to manage multiple topics and priorities simultaneously,
• very good communication skills and structured way of working.

this job offer is intended for people over 18 years of age

what we offer

• Fixed-term employment contract,
• Secure role in a world-renowned, global organization at the forefront of tech,
• Work from Kraków office in a vibrant, collaborative environment,
• 100% office-based role, ideal for those who enjoy being at the heart of daily operations,
• Private medical care (Medicover),
• Sport card (Medicover),
• The opportunity to work daily in a diverse, international setting.

досвід

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