Office Support Specialist

Randstad Polska Sp. z oo; Kraków; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Sport card (Medicover)

Work from Kraków office

100% office-based role

Diverse, international setting

Job summary

Randstad Polska Sp. z oo is seeking an Office Support Specialist to ensure the Kraków office runs smoothly and remains a welcoming hub for tech teams. You will work with Management, Office & Facility Management, and stakeholders to coordinate meetings and events.

The role combines administration, coordination, and hands-on office management, with ownership of multiple topics in a dynamic, world-class organization. This 100% office-based position emphasizes teamwork and efficient operations.

Qualifications

• Experience in Business Support or Office Management is advantageous.
• Strong English communication skills (minimum B2).
• Proficiency in MS Office and Excel required.
• Excellent organizational and coordination abilities.
• Proactive, service-oriented mindset with ownership.
• Ability to manage multiple topics and priorities.

Responsibilities

• Ensure daily operations run smoothly and create a welcoming atmosphere for the office.
• Coordinate key meetings, Town Halls, and events with leadership.
• Oversee office management, supplies, vendor relations, and workplace amenities.
• Handle finance and logistics, including Purchase Orders and travel coordination.
• Design engaging graphics and manage newsletters; keep MS Teams and SharePoint active.
• Lead local engagement initiatives and collaborations with global teams.
• Support Employee Experience by continuously improving the office environment.

Skills

English (B2)

Communication

Organization

Coordination

Interpersonal skills

Event planning

Tools

MS Office

Excel

SharePoint

MS Teams

Job description

For our client, we are looking for a proactive and organized Office Support Specialist. This person will play a key role in ensuring the smooth and efficient functioning of Kraków office. You will work closely with the Management Team, Office & Facility Management, and other stakeholders.

This role combines operational office support, administration, coordination, and making it ideal for someone who enjoys variety, ownership, and working at the heart of the organization.

• ensuring daily operations run smoothly and creating a welcoming atmosphere for tech teams,
• support leadership and local departments by coordinating key meetings, Town Halls, and inspiring events that bring people together,
• master office management, from overseeing supplies and vendor relations to coordinating modern workplace amenities,
• handle finance and logistics, including Purchase Orders, business travel coordination, and equipment procurement,
• shape internal communication by designing engaging graphics, managing newsletters, and keeping digital channels like MS Teams and SharePoint active and professional,
• lead local engagement initiatives, such as employee events, language classes, and sustainability projects,
• collaborate on a global scale, ensuring the local hub meets international standards while maintaining a unique local vibe,
• drive the "Employee Experience" by constantly finding new ways to make the office a better place to work every single day.

what we expect

• experience in a Business Support, Office Management, Administration, Hospitality or similar role will be an asset,
• strong communication skills in English (min. B2 level),
• knowledge of MS Office and Excel,
• strong organizational and coordination skills,
• strong interpersonal skills and enjoyment of working with people,
• experience in event organization and vendor cooperation,
• proactive, service-oriented mindset with high ownership,
• ability to manage multiple topics and priorities simultaneously,
• very good communication skills and structured way of working.

Employment agency entry number 47

this job offer is intended for people over 18 years of age

what we offer

• Secure role in a world-renowned, global organization at the forefront of tech,
• Work from Kraków office in a vibrant, collaborative environment,
• 100% office-based role, ideal for those who enjoy being at the heart of daily operations,
• Sport card (Medicover),
• The opportunity to work daily in a diverse, international setting.