Office Management Assistant (f/m/x)

Sii Poland; Poznań; On-site; PLN 36,000 - 58,000; Full time

Benefits offered by this job

Great Place to Work

Solid financial situation

Contracts with the biggest brands

Centre of internal trainings

Many experts you can learn from

Open and accessible management team

Profit sharing

Passion Sponsorship program

Regular integration events and trips

Comfortable and well-equipped offices

MySii app

Medical care

Job summary

Sii Poland in Poznań is seeking an Office Management Assistant to coordinate reception services, support office operations, and help organize events. The role focuses on guest experience, meeting logistics, and cross-team collaboration in a busy office environment.

The candidate should be a student in years 3 or 4, available full-time, fluent in Polish with good English, and proficient in MS Office. Strong organizational and communication skills are essential.

Qualifications

• Student in 3rd or 4th year
• Available for full-time work – 8 hours a day, Mon-Fri
• Polish language fluent and English good
• Proficient in MS Office
• Willingness to work in Poland
• Accurate, meticulous, systematic in task execution
• Strong organizational skills, able to manage multiple tasks
• High personal culture and strong communication skills
• Open, proactive, and good at building relationships
• Creativity and independence in daily work

Responsibilities

• Welcoming guests and ensuring a positive experience during visits
• Handling inbound/outbound correspondence and mail registration
• Assisting in organizing meetings and preparing conference rooms
• Maintaining a positive image in interactions with clients, guests, and employees
• Coordinating maintenance and cleaning work in the office
• Organizing workstations and ensuring availability in project rooms
• Ordering and replenishing office supplies
• Keeping contact with security, admin, and reception
• Preparing reports to support office expense control
• Assisting in integration meetings and CSR activities and managing event photo reports
• Promoting interest group initiatives and sports teams within the company

Skills

Polish language

English language

Organizational skills

Multitasking

Communication skills

Dynamism

Education

Student in 3rd/4th year

Tools

MS Office

Job description

If you are a great organizer with a keen eye for detail and enjoy interacting with people – we are looking for you! For our Poznań branch, currently consisting of over 600 people, we are seeking energetic and positively minded individuals for the position of Office Management Assistant in the area of reception service, office management support, and event organization in the branch. Join us today!

Your tasks

• Welcoming guests and ensuring their positive experience during their visit to the office
• Handling incoming and outgoing correspondence, including registering mail and courier shipments
• Assisting in organizing meetings and preparing conference rooms
• Maintaining a positive image of the company in interactions with clients, guests, and employees
• Coordinating maintenance and cleaning work in the office
• Organizing workstations and ensuring their availability in project rooms
• Ordering and replenishing supplies of office materials, food items, fruits, cleaning products, and seasonal items
• Maintaining ongoing contact with security, administration, and the building reception
• Preparing reports and analyses to support the control of expenses related to the office's operations
• Assisting in organizing integration meetings and CSR activities in the branch, as well as preparing communication and managing photo reports from events
• Promoting interest group initiatives and sports groups operating within the company

Requirements

• Student status in the 3rd or 4th year of studies
• Availability for full-time work – 8 hours a day, from Monday to Friday, between 8:00 AM and 4:00 PM or 9:00 AM and 5:00 PM
• Fluent knowledge of Polish and good knowledge of English
• Good knowledge of the MS Office suite
• Willingness to work in Poland
• Accuracy, meticulousness, and systematic approach to task execution
• Very good organizational skills, ability to efficiently manage multiple tasks simultaneously, and dynamism in action
• High personal culture and developed communication skills
• Openness, courage in action, and ease in establishing contacts and building positive relationships
• Creativity and independence in daily work

Job no. JOB-ELHKQ

Sii ensures that all hiring decisions are made solely on the basis of qualifications and competence. We are committed to equal and fair treatment of all, regardless of legally protected characteristics. At Sii, we promote a diverse and inclusive work environment, in full compliance with applicable anti-discrimination laws.

Benefits For You

• Great Place to Work
• Solid financial situation
• Contracts with the biggest brands
• Centre of internal trainings
• Many experts you can learn from
• Open and accessible management team
• Profit sharing
• Passion Sponsorship program
• Regular integration events and trips
• Comfortable and well-equipped offices
• MySii app
• Medical care