Office Manager September 5, 2025 View offer →

Calan; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Employee benefits

Job summary

Calan Polska is seeking an Office Manager in Warsaw to support administration, finance, and project development for wind and photovoltaic initiatives. You will ensure smooth board operations and assist investor relations and reporting.

The role requires English fluency, strong organization, MS Office expertise, and the ability to work independently within a small team. Experience in finance or accounting software is a plus, with opportunities to contribute to growing renewable energy projects.

Qualifications

• Experience in a similar administrative or office management role.
• Communicative knowledge of English (spoken and written).
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in MS Office (Excel, PowerPoint).
• Basic knowledge of finance; experience with accounting software is a plus.
• Ability to work independently and as part of a team.
• Quick learner with the ability to adapt to new processes.
• Knowledge of renewable energy project development or investor relations is an additional advantage.

Responsibilities

• Planning and organizing management board and committee meetings, including preparing agendas, materials, and meeting minutes.
• Maintaining and archiving board documentation, resolutions, and corporate records.
• Supporting compliance monitoring with applicable regulations and reporting obligations.
• Assisting in financial processes - cost settlements, monthly reconciliations, tracking project budgets, and preparing reports.
• Maintaining financial and project documentation required for audits and accounting purposes.
• Coordinating communication and documentation related to investors, partners, and grant institutions.

Skills

English (spoken and written)

MS Office

Communication skills

Organizational skills

Independence

Teamwork

Attention to detail

Adaptability

Tools

Accounting software

Job description

Our client is a dynamically growing company operating in the renewable energy sector. We are looking for a candidate for the position of Office Manager. The person in this role will play a key supporting function in the areas of administration, finance, and project development. This position ensures the smooth operation of the management board, supports financial monitoring, and assists in managing investor relations and development activities related to wind and photovoltaic projects.

Location: Warsaw

Key Responsibilities

• Planning and organizing management board and committee meetings, including preparing agendas, materials, and meeting minutes.
• Maintaining and archiving board documentation, resolutions, and corporate records.
• Supporting compliance monitoring with applicable regulations and reporting obligations.
• Assisting in financial processes - cost settlements, monthly reconciliations, tracking project budgets, and preparing reports.
• Maintaining financial and project documentation required for audits and accounting purposes.
• Coordinating communication and documentation related to investors, partners, and grant institutions.

Requirements

• Experience in a similar administrative or office management role.
• Communicative knowledge of English (spoken and written).
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in MS Office (especially Excel and PowerPoint).
• Basic knowledge of finance; experience with accounting software is a plus.
• Ability to work independently and as part of a team.
• Quick learner with the ability to adapt to new processes.
• Knowledge of renewable energy project development or investor relations is an additional advantage.

We offer:

• Employee benefits package, which may include: life insurance, private medical care, sport card

Published September 5, 2025