Office Manager

Jobs.Pl Sa; Zabrze; Presencial; PLN 80.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private medical care

Sports card

Descripción de la vacante

Jobs.Pl Sa is seeking an Office Manager to provide comprehensive administrative support across HR, Finance, and Operations for the Poland branch. You will oversee day-to-day admin tasks, travel logistics, documentation, and records management in a fast-paced, international environment.

The role requires 2–3 years in admin/HR/finance roles, a Business/HR degree, fluent English and Polish, and strong MS Office skills.

Formación

• Experience in administrative, HR, finance administration, or office management (2–3 years).
• Degree in Business, HR, or related field.
• Fluent in English and Polish.
• Proficient with Microsoft Office Excel, Word, and Outlook.
• Experience handling confidential information.
• Strong computer skills with ability to learn new software quickly.
• Strong interpersonal skills with high attention to detail.

Responsabilidades

• Office Administration: Manage day-to-day administrative activities of the Poland facility.
• Coordinate incoming/outgoing post, filing systems, document management, and record retention.
• Maintain office supplies and non-stock items.
• Manage visitors with sign-in procedures, IDs, badges and host notifications.
• Arrange travel, accommodation, transportation and related logistics for employees/visitors.
• Prepare business correspondence, reports, presentations and documentation.

Conocimientos

Administrative experience

HR administration

Finance administration

Office management

English proficiency

Polish proficiency

MS Office (Excel, Word, Outlook)

Confidential information handling

Attention to detail

Learning new software

Educación

Degree in Business or HR or related field

Herramientas

Excel

Word

Outlook

Descripción del empleo

Opis stanowiska

For our Client, a global leader in advanced vacuum technologies and equipment for the R&D sector and high-tech industries, we are currently looking for a qualified candidate for the position of Office Manager. In this role, you will be responsible for providing comprehensive administrative support across HR, Finance, and Operations, ensuring the smooth day-to-day running of the company’s branch in Poland.

Requirements

Czego oczekujemy od Ciebie?

• Experience (min. 2-3 years) in an administrative, HR administration, finance administration, office management, or similar role,


• Degree in Business, Human Resources, or a related field,


• Fluent in English and Polish,


• Must have experience with and be proficient in Microsoft Office Excel, Word, and Outlook,


• Experience working with confidential information,


• Strong computer skills with the ability to learn new software programs quickly,


• Strong interpersonal skills with high attention to detail.

We offer

Czego możesz od nas oczekiwać?

• Work in a renowned, international company from the advanced technology sector,


• Stable employment conditions based on an employment contract,


• An independent position with a broad scope of responsibility and a real impact on the organization,


• Competitive salary and an employee benefits package (private medical care, sports card),


• Opportunity to use English on a daily basis in international communication,


• Friendly work environment and a supportive team.

ta oferta pracy przeznaczona jest dla osób powyżej 18 roku życia

Jakie będą Twoje zadania?

Office Administration:

• Manage the day-to-day administrative activities of the Poland facility,


• Coordinate incoming and outgoing post, filing systems, document management, and record retention,


• Maintain office supplies, consumables, and other non-stock items,


• Manage visitors to the facility, ensuring sign-in procedures, identification checks, visitor badges, and host notifications are completed,


• Arrange business travel, accommodation, transportation, and related logistics for employees and visitors,


• Prepare business correspondence, reports, presentations, and other documentation as required.

Human Resources:

• Support recruitment activities, including interview scheduling, candidate communications, and onboarding administration,


• Prepare employment-related documentation and maintain employee files and records,


• Coordinate onboarding and training activities for new employees,


• Assist with monthly and annual payroll activities,


• Support the implementation and administration of HR policies and procedures in compliance with Polish employment legislation,


• Assist with employee engagement, wellbeing, and sustainability initiatives.

Finance Administration

• Support accounts payable processes, including invoice processing and record management,


• Process employee expense claims in accordance with company policies and local regulations,


• Maintain petty cash records and supporting documentation,


• Assist with financial administration and reporting activities as required.