Office Manager

Adform; Warszawa; On-site; PLN 60,000 - 85,000; Full time

Benefits offered by this job

Global culture

Annual learning budget

On-site breakfast

Pet-friendly office

Referral program

Job summary

Adform in Warsaw is seeking an Office Manager to oversee day-to-day operations and provide structured executive support for the Regional President. You will coordinate office services, events and vendor relationships in a dynamic, international environment.

The role requires strong Polish and English communication, hands-on MS Office skills, and a proactive, independent mindset to keep the office running smoothly and professionally.

Qualifications

• Experience in office administration, office management or executive support
• Strong written and verbal communication in Polish and English
• Hands-on knowledge of Microsoft Office including Word, Excel and Outlook

Responsibilities

• Manage day-to-day operations of the Warsaw office, including the reception area
• Maintain a professional, welcoming and well-organised office environment
• Support Adformers with daily administrative matters and coordinate office initiatives
• Manage office documentation, invoices, supplies and external service providers
• Coordinate maintenance and repair matters with property management and vendors
• Coordinate calendar, travel and meeting logistics for the Regional President
• Organise client visits, leadership meetings and client events
• Prepare meeting materials and coordinate follow-up actions, expenses, gifts and invoices

Skills

Communication

Office administration

MS Office

Polish/English bilingual

Tools

Microsoft Office

Excel

Outlook

Job description

About the Role and Team:

We are looking for an Office Manager to join our Team and take ownership of the smooth day-to-day running of our Warsaw office. This full-time role combines office management with structured executive support for the Regional President. You will support employees, coordinate office services and events, work with external partners, and help organise leadership and client-related activities. The role offers broad exposure across the business and the opportunity to grow within an international organisation.

We hope you are ready to change the game! Be ready to:

• Manage day-to-day operations of the Warsaw office, including the reception area
• Maintain a professional, welcoming and well-organised office environment
• Support Adformers with daily administrative matters and coordinate office initiatives
• Manage office documentation, invoices, supplies and external service providers
• Coordinate maintenance and repair matters with property management and vendors
• Coordinate calendar, travel and meeting logistics for the Regional President
• Organise client visits, leadership meetings and client events
• Prepare meeting materials and coordinate follow-up actions, expenses, gifts and invoices

Attitude First. Everything else will follow. We can grow together faster if you have:

• Strong written and verbal communication skills in Polish and English
• Experience in office administration, office management or executive support
• Hands-on knowledge of Microsoft Office, including Word, Excel and Outlook
• Curiosity, initiative and willingness to contribute with ideas
• A proactive, solution-focused mindset and the ability to work independently
• Confidence in preparing and handling professional business correspondence
• Adform‘s guiding principles ingrained in your profile: Focus on Client Value, Behave with Decency, Take Ownership, Care, Collaborate as a Team Player, Remain Ambitious, and Stand Tall in all interactions

Stand out by having:

• Excellent organisational skills and the ability to prioritise effectively
• A high level of professionalism and the flexibility to switch smoothly between office operations, urgent issues, employee initiatives and executive support

Our promise to you:

• Global, Dynamic Culture: Work in a highly dynamic, inspiring, and international environment
• Accelerated Growth: Daily opportunities for rapid learning and professional development and annual learning budget to help you grow your skills and support continuous learning
• Supportive Leadership: Transparent communication and leadership committed to supporting your career trajectory
• Competitive Compensation
• Comprehensive Health & Well-being: Robust healthcare benefits, including health (LuxMed VIP package with a dedicated account with the option to enroll a spouse, partner, or child) and accident insurance, to keep you covered
• On-Site Breakfast and Snacks: Access to our on-site always full refrigerators offering breakfast, snacks and beverages
• Pet-Friendly Policy: We welcome your Companions! We are very pet-friendly and happy to have your pet join you in the office
• Rewarding Referrals: Highly rewarding referral program to recognize you for bringing in top talent
• Global Perks: Enjoy global perks, work anniversary celebrations, and company events designed to connect and celebrate success.

Diversity & Inclusion @Adform:

Adform is an equal opportunity employer with a global perspective. We remain committed to creating an environment that not only respects different backgrounds but celebrates them too. We believe that diversity in all its forms enhances our teams’ creativity, innovation, and effectiveness, and therefore we value different backgrounds, perspectives, and skills.

We are committed to creating a work environment where Adform employees feel valued for who they are and what they can contribute, free from any type of discrimination.