Office & Admin Operations Coordinator

Dsv Air & Sea SAU; Poland; Remote; PLN 45,000 - 73,000; Full time

Benefits offered by this job

Internal training catalogue

Sports card

Private medical care

Group insurance

English course sharing costs

Employee referral program

Job summary

DSV Air & Sea SAU in Poland is seeking an organised office administrator to support daily operations at our local hub. The role covers reception, coordination with suppliers and internal/external clients, and the smooth flow of documents.

You will maintain records, arrange meetings at head office, oversee catering for meetings, and ensure office spaces, equipment and supplies are kept to standard. A systematic, proactive approach is essential.

Qualifications

• Experience in a similar role with reception duties and liaison with suppliers and clients.
• Accuracy, conscientiousness and a systematic approach to work.
• Excellent ability to organise own work.
• Proficiency with the Office suite (Word, Excel, Outlook).
• Good communication skills and the ability to build relationships effectively.
• Assertiveness and ability to set clear expectations.

Responsibilities

• Operating the call centre and handling correspondence with postal/c courier services.
• Liaising with suppliers of administrative products and services; ordering stamps, business cards, stationery and office equipment.
• Organising proper flow of documents; sorting and distributing to recipients.
• Maintaining records of correspondence, stamps and car park passes.
• Supporting employees with organising internal meetings at DSV's HQ.
• Arranging catering for meetings and events.
• Liaising with property manager for repairs and maintenance of office and car park.
• Ordering office supplies and cleaning items; managing disposal of documents and toner cartridges.
• Managing archiving of branch documents and inventory.

Skills

Reception duties

Supplier liaison

Organisation

Office suite proficiency

Communication skills

Assertiveness

Tools

Office suite

Job description

DSV Air & Sea SAU in Poland is seeking an organised office administrator to support daily operations at our local hub. The role covers reception, coordination with suppliers and internal/external clients, and the smooth flow of documents.

You will maintain records, arrange meetings at head office, oversee catering for meetings, and ensure office spaces, equipment and supplies are kept to standard. A systematic, proactive approach is essential.