Management Assistant

FOSS POLSKA Sp. z o.o.; Poland; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

FOSS is seeking a Management Assistant to support the Senior Vice President, Marketing & Business Innovation. This role covers strategic and operational tasks, coordinating leadership rhythm, travel, materials, and follow-ups, while organizing social events and cross-team activities.

You will help ensure timely communication, plan effectively, and maintain confidential information with discretion, contributing to a structured leadership cadence across the department.

Qualifications

• Solid experience as a Personal Assistant or Executive Assistant close to senior leadership.
• Operationally strong with high quality delivery and attention to detail.
• Proactive with ownership and initiative.
• Clear and professional English and Danish, both written and spoken.
• Discretion handling confidential information.
• Structured planning and reliable in commitments.
• Experience with social media, especially LinkedIn, is a plus.

Responsibilities

• Manage SVP's calendar, plan well ahead, prioritise and delegate when needed.
• Own annual cycle: plan activities, deadlines, and milestones with judgement.
• Coordinate travel, briefing material, follow-ups, and small tasks.
• Prepare, coordinate, and follow up leadership meetings with agendas and actions.
• Arrange social events and cross-team gatherings to boost culture.
• Support internal and external communication and presence for timely information.

Skills

PA/EA experience

Coordination

Planning

English & Danish

Tools

LinkedIn knowledge

Job description

Management Assistant

Marketing & Business innovation

Nils Foss Allé 1

3400 Hillerød

Country
Denmark

We are looking for an experienced Management Assistant who can comfortably operate at both a strategic and operational level

This is a role for someone who thrives creating structure, anticipating needs and helping senior leadership stay focused on what matters most. You will be a trusted partner to the Senior Vice President, Marketing & Business Innovation, helping shape priorities, create focus and maintain momentum, working across Marketing & Business Innovation as well as across the company.

You will take ownership of the practical coordination that enables an efficient and well-functioning leadership rhythm as well as help plan energizing social events and support communication activities.

What you will do

Leadership Rhythm, Planning & Communication

• You stay on top of the SVP's calendar and plan well ahead. You actively prioritize what deserves time, what can be delegated, and what should be declined.
• You own the annual cycle and plan activities, deadlines, and milestones around it. Over time, you build a solid understanding of business priorities so you can make good judgement calls independently.
• You have the fundamentals covered like travel, briefing material, follow-up, and the many small things that otherwise can fall between chairs.
• You prepare, coordinate, and follow up on leadership meetings with agendas, material, decisions, and actions.

Culture, inspiration and events

• You enjoy arranging social gatherings, off-sites, events, and get-togethers that bring the department and colleagues together across teams.

Visibility and communication

• You help make sure the right events, conferences, forums and travels are planned and followed up on.
• You support the SVP's internal and external communication and presence for information to travel on time.

About you

We imagine that you:

• Have solid experience as a Personal Assistant, Executive Assistant or in another coordinating role close to senior leadership. You are comfortable reaching out across levels and functions.
• Are strong operationally and deliver with high quality without losing sight of the bigger picture
• Are proactive and take ownership: you do not wait to be asked
• Communicate clearly and professionally in English and Danish, written and spoken
• Have a natural feel for people and situations, building trust and can handle confidential information with discretion
• Are structured, realistic in your planning, and reliable on your commitments
• Experience and knowledge of social media, particularly LinkedIn, is an advantage

As a person you bring positive energy, and you are professional, authentic and empathetic, the kind of colleague who likes being where things get done.

Culture and what we offer

At FOSS, you become part of a global, purpose-driven company with strong scientific roots and a clear ambition to shape the future of food and agriculture. As a family-owned business, we take a long-term view and value ownership, collaboration, and the ability to get things done. We offer:

• A role with real influence, close access to senior decision-making and broad exposure to the business
• The opportunity to shape and develop the role around your strengths and experience
• A broad network across FOSS from leadership to specialists
• An informal, engaged and ambitious culture where we take ownership, collaborate and help each other succeed

FOSS is committed to maintaining an inclusive and diverse culture. You can help us sustain an unbiased recruitment process by not including photo and age in your application. We look forward to hearing from you.

About FOSS

Today, more than 8 billion people around the world are dependent on nutritional food. Tons of food being produced in a million different ways and under varying conditions, creating challenges all the way from field to fork. One of them, obviously, is the effect it has on climate change.

FOSS helps the world's 100 biggest food companies, and more than 40,000 others around the world navigate exactly that with intelligent, data-driven and innovative analytical solutions. We are making sustainability a better business, and we're doing so as the global market leader in our field – improving food quality, minimizing food waste, ensuring food safety, and securing fair payment.

Join a pioneering and innovative company in the food and agriculture industry. A company on a mission, with offices all around the world and 1,750 talented colleagues across 34 different countries.