Junior Office Coordinator | Board Assistant | Warsaw | Part-Time (1/2 FTE)

eStoreLabs; Warszawa; Hybrid; PLN 33,000 - 39,000; Part time

Benefits offered by this job

Employment contract

Training & development

Private medical care

Life insurance

Office in central Warsaw

Remote day once a week

Charity initiatives

Video games at work

Snack & coffee

Job summary

eStoreLabs in Warszawa is seeking a part-time Office Administrator to keep the workspace efficient and welcoming. You will support daily operations, coordinate supplies, and liaise with landlords, IT and couriers while assisting the Management Board with documents and meetings.

The role emphasizes organizational skills, attention to detail, and strong communication in Polish and English. The position allows one remote day per week in a primarily on-site setting.

Qualifications

• Polish and English at a minimum C1 level.
• Very good coordination and organization skills.
• Quality control skills and attention to detail.
• Problem solving and analytical thinking.
• Very good communication skills.
• Willingness to learn and maintain a professional approach.

Responsibilities

• Looking after the office on a daily basis and keeping it clean and organized.
• Daily check of the office stock, ordering supplies and refreshments.
• Manage office administration and liaise with landlord, cleaners, IT and couriers.
• Assist Management Board by preparing documents and setting up meetings.
• Organize and archive company documents and manage sensitive correspondence.
• Maintain positive company image and internal/external communications.
• Collaborate with HR, IT, Law, GDPR and finance departments.
• Organize company events and incentives.
• Order entrance cards for new employees.

Skills

Polish language (C1)

English language (C1)

Coordination & organization

Quality control

Problem solving

Analytical thinking

Communication skills

Willingness to learn

Professional approach

Tools

Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

We are eStoreLabs, a data-driven eCommerce powerhouse with strategic advisory capabilities. As an agile-oriented eCommerce company, we serve global enterprises and help build online sales for brands. We provide measurable results through performance-based custom strategies tailored to your needs. We are passionate about helping businesses grow faster and more efficiently. Our team of experts is creative, highly professional, and accountable. And they have only one goal: to supercharge clients' brands and help them acquire and retain customers.

Requirements

• Professional approach to work, punctuality and willingness to learn
• Polish and English at a minimum C1 level
• Very good coordination and organization skills
• Quality control skills and attention to detail
• Problem solving and analytical thinking
• Experience with common tools like Excel, PowerPoint, Teams, Outlook, SharePoint
• Ability to work in dynamic environment
• Very good communication skills

Responsibilities

• Looking after the office on a daily basis and making sure the space is clean and well organized, ready and nice to work at, solving office space related problems
• Daily check of the office stock, ordering office supplies and refreshments
• Responsibility for the office administration; building relations and managing settlements with landlord, cleaners, internet provider, IT and couriers
• Assisting Management Board in their daily duties, serving as a proactive support by preparing documents and setting up meetings
• Responsibility for the circulation and archiving documents in the company; taking care of the sensitive correspondence and documents, making sure documents are stored in order
• Taking care of the positive image of the company externally and internally
• Close cooperation with HR, IT, Law, GDPR and finance departments
• Organization of the company events and incentives
• Ordering entrance cards for new employees

We Offer

• Employment contract
• Development and training in Digital
• Choice of benefits (MultiSport, Private Medical Care, Life insurance)
• Great atmosphere and inspiring international environment without rigid corporate rules
• Supportive culture based on trust and open communication
• Lots of unforgettable company events and integrations
• Office in the city centre of Warsaw - just next to the metro station
• Primarily on-site work to be close to the team, with the flexibility of one remote day per week (Office near Central Station)
• Charity initiatives
• Video games at work
• Snack drawer and delicious coffee
• Proposed salary is PLN 3,000–3,500 gross per month (Part-Time 1/2 FTE)