ASSISTANT

Successfactors; Dąbrowa; On-site; PLN 40,000 - 60,000; Full time

Job summary

Ficosa is seeking a Staff Assistant to support daily department activities and coordinate administrative tasks in Poland. The role requires professional training in administration, fluent local language skills, and basic English.

Responsibilities include maintaining employee records, handling documentation, and assisting in routine reports. The position is based in Poland and involves collaboration with public services and internal departments.

Qualifications

• Professional training in administration.
• Fluent in local language and basic in English (spoken & written).
• Six months of experience as a staff assistant or similar.

Responsibilities

• Support day-to-day department activities and assist in coordinating policies and documents.
• Compile and update employee records and handle documentation per procedures.
• Assist in local and corporate reports and maintain IT area information.

Skills

Administrative support

Document handling

Communication

Education

Professional Training (Administration)

Job description

Requisition ID11245-Posted10/02/2026-Poland-DABROWA-Financial Services

Support daily department activities and assist in coordinating department policies, processes and relevant documents.

GENERAL FUNCTIONS

• Assist the manager, with day-to-day operation, in the life cycle department functions and duties.
• Ensure the department is organized and operated in the right way.
• Compiling and update employee records.
• Carry out the necessary documentation according to the procedures / rules applicable in each case.
• Assist in the reports both local and to the corporation as in other specific or ad-hoc tasks.
• Update and control the information IT tools of the area.
• Providing clerical and administrative support to the department executions.
• Communicate with public services when necessary.
• Deal with employee requests.
• Properly handle complaints and grievance procedures.
• Observe Ficosa's Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.
• Actively cooperate in maintaining, promoting and improving the OSHE and Quality department.

(*) The described functions are only the most representative for this job position; therefore they should not be understood as all the inherent functions related to this job position.

POSITION REQUIREMENTS

Academic background: Professional Training, mainly in administration

Languages: Fluent in local language & Basic in English (spoken & written)

Experience: 6 month as a staff assistant

OTHER SPECIFICATIONS

Additional training: Knowledge in administration or related would be a plus

Ficosa is an equal opportunity employer. We strongly believe that a diverse workforce is key to our success, regardless of gender, nationality, age or others. Our focus is not only on our People, but as well on our Planet: protecting the environment is one of the main targets to which we dedicate all our efforts to develop products and more efficient and sustainable solutions.