Office Assistant

Gewiss S.p.A.; Warszawa; In loco; PLN 52.000 - 75.000; Tempo pieno

Descrizione del lavoro

Gewiss S.p.A. is seeking a well-organized Office Assistant to support the Warsaw office. The role focuses on everyday administrative tasks, documentation, customer communication and general organizational support for the local sales team.

The position provides operational support without team management or strategic duties, with on-site work in the Warsaw office and collaboration with a multinational team.

Competenze

• Excellent organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to work independently on assigned administrative tasks.
• Willingness to work on-site in the Warsaw office.
• Fluent in Polish and English.

Mansioni

• Handle daily office administration and correspondence.
• Maintain and organize office documentation.
• Prepare standard commercial documents and simple quotations.
• Update customer information in the CRM system.
• Coordinate travel and meetings for the team.
• Support sales and marketing activities and events.

Strumenti

MS Office

Outlook

Excel

Word

Descrizione del lavoro

GEWISS is an Italian multinational company that operates internationally in the development of technological solutions and innovative services for home & building automation, energy protection and distribution, electric mobility and smart lighting.
The history of GEWISS is rooted in a successful entrepreneurial path, born from the revolutionary intuition of the use of technopolymer in electrical systems and guided by the values of integrity, culture of excellence and sustainability.
We are experiencing a moment of exciting and ambitious growth to be increasingly managerial, international, digital and sustainable. For this reason, we need the best talents to walk alongside us, supporting together this process of continuous evolution.

We are looking for a well-organized and reliable Office Assistant to support the daily operations of our Warsaw office and provide administrative assistance to the local sales team.The position focuses on routine administrative activities, documentation, customer communication and organizational support.

This is an operational support role without team management or strategic responsibilities.

Location: Warsaw, Warsaw Trade Tower, ul. Chłodna 51

Key Responsibilities

Office Administration

• Handle daily office administration and correspondence.
• Maintain and organize office documentation and records.
• Collect, verify for completeness and forward invoices and expense documentation to the external accounting provider.
• Order office supplies and coordinate basic office services.
• Organize business travel arrangements, hotel bookings and meeting logistics.
• Support internal administrative procedures and communication with external service providers.

Sales Support

• Handle incoming customer inquiries by email and telephone.
• Forward customer requests to the appropriate sales team members.
• Prepare standard commercial documents and simple quotations using approved templates and pricing guidelines.
• Update basic customer information and records in the CRM system.
• Assist with order status inquiries and administrative follow-up.
• Provide day-to-day administrative assistance to the sales team and Country Manager.

Marketing & Event Support

• Assist with the logistical organization of customer meetings, training sessions and company events.
• Coordinate marketing material orders and shipments.
• Communicate with event venues, hotels and external suppliers.
• Provide basic administrative support for marketing activities and trade events.

Requirements

Essential

• Good organizational skills and attention to detail.
• Proficiency in MS Office, particularly Outlook, Excel and Word.
• Communicative English, including the ability to handle basic business correspondence.
• Fluent Polish.
• Good communication and interpersonal skills.
• Ability to work independently on assigned administrative tasks.
• Reliability, accuracy and a proactive attitude.
• Willingness to work on-site in the Warsaw office.

Nice to Have

• Previous experience in an administrative, office assistant or sales support position.
• Familiarity with CRM systems.
• Experience working in an international company.
• Previous professional experience is an advantage but is not mandatory.

Key Competencies

• Organization and time management
• Accuracy and attention to detail
• Communication and teamwork
• Reliability and accountability
• Problem-solving in daily administrative matters
• Ability to prioritize routine tasks

In Gewiss, you will find:

• A stimulating and dynamic environment that will allow you to confront talented professionals and projects increasingly digital and innovative.
• Autonomy and responsibility, because getting involved is the first step to make a difference.
• Continuous training and career opportunities. You will have constantly updated multimedia training content. Your results will guide your growth path.

Gewiss guarantees equal opportunities and values all applications in the same way, evaluating passion, skills and motivation.