Administrative Support Specialist

Bayer; Województwo pomorskie; On-site; PLN 73,120 - 87,583; Full time

Benefits offered by this job

Supplementary medical services

Flexible benefits supporting leisure and well-being

Life, accident, and disability insurance

Employer-supported pension plans

Home office allowance

Company car if applicable

Additional paid leave if applicable

Job summary

Bayer CropScience Limited is seeking an Administrative Support Specialist in Poland. You will collaborate with international teams to provide essential administrative support to managers, aiding them in their daily operations and enabling them to focus on key contributions.

The ideal candidate should have at least 2 years of experience in administration, strong skills in Microsoft Office, proficiency in English, and the ability to handle sensitive information. A range of competitive benefits is offered to support your career journey.

Qualifications

• Ability to prioritize and manage multiple responsibilities in a fast-paced environment.
• Proactive and solutions-oriented mindset.
• Capable of building trusted relationships in a virtual environment.
• Experience working with international managers/stakeholders.
• Proven experience in calendar management and travel planning.

Responsibilities

• Schedule and coordinate meetings and manage calendar.
• Handle incoming emails and create correspondence.
• Assisting with project cost controlling and reporting.
• Plan and book business trips and manage travel arrangements.
• Oversee internal communication and facilitate onboarding.

Skills

Calendar Management

Email Management

Strong interpersonal skills

Proficiency in Microsoft Office

English (C1)

German language

Education

Minimum of 2 years in administration support role

Experience in Shared Service Center setup

Job description

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where “Health for all, Hunger for none” is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Administrative Support Specialist

Job purpose

Join our dynamic and continuously growing team at Bayer where we thrive in a fast‑paced and ever‑changing environment. Our mission is to provide remote support to managers and teams from within our organization located abroad, ensuring they have the assistance they need in their daily operations. We aim to enable Bayer managers to focus on their value contribution by offering highly qualified remote support in day‑to‑day administrative activities. If you are seeking an exciting opportunity to make a real impact while working collaboratively within a diverse and growing team, we would love to hear from you.

What you do

• Calendar Management: Schedule and coordinate meetings, resolve conflicts, and manage room reservations; organize catering and off‑site dining arrangements as needed.
• Email Management: Efficiently handle incoming emails, create correspondence on behalf of management, and organize the Outlook inbox.
• Meeting Support: Set up virtual and hybrid meetings, assist participants, prepare briefing materials, take minutes, and track action items; organize and moderate workshops as required.
• Travel Arrangements: Plan and book business trips, including transportation and accommodation, while ensuring all necessary amenities are in place; assist with visa applications when necessary.
• Expense Management: Create and submit expense reports, verify invoices and receipts, and review claims for consistency and compliance with local policies.
• Project Support: Manage approval processes, track project files and action items, and assist with project cost controlling and reporting.
• Communication Management: Oversee internal communication within projects or departments, manage distribution lists, and facilitate onboarding for new team members.
• Administrative Tasks: Schedule interviews, verify invoices, support onboarding processes, create purchase orders; provide IT ticket support and maintain SharePoint files.

Who you are?

• The ability to prioritize and manage multiple responsibilities in a fast‑paced environment.
• A proactive, independent, and solutions‑oriented mindset demonstrating a high level of accountability and flexibility.
• Strong interpersonal skills, capable of building trusted relationships across all levels of the organization, primarily in a virtual environment.
• A minimum of 2 years of experience in an administration support role, with experience in Shared Service Center setup being an advantage.
• Proficiency in Microsoft Office Suite, including MS Teams and Outlook.
• English proficiency at C1 level.
• German language beneficial.
• The capability to maintain confidentiality and handle sensitive information with care.
• Experience working in a dynamic environment with international managers/stakeholders.
• Proven experience in calendar management, travel planning, and executive‑level logistics.

Salary and benefits

The minimum gross monthly salary for this role is 7,200PLN. The final salary will be determined based on objective factors such as professional experience, qualifications, scope of responsibility. This position is eligible for variable pay components, such as annual or performance‑based bonuses, awarded in accordance with the applicable employee group, role scope, and compensation structure. Additionally, Bayer offers a competitive and holistic benefits package, including:

• Supplementary medical services
• Flexible benefits supporting leisure and well‑being
• Life, accident, and disability insurance
• Employer‑supported pension plans
• Home office allowance to support hybrid or remote work
• Company car (if applicable)
• Additional paid leave (if applicable)

Benefits may vary depending on role and employment conditions.

Location: Poland – Pomorskie – Gdańsk | Division: Enabling Functions | Reference Code: 872360

At Bayer, we are committed to transparency, equal pay for equal work or work of equal value, and objective reward practices.

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.

Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below.

Bayer offers the possibility of working in a hybrid model. We know how important work‑life balance is, so our employees can work from home, from the office or combine both work environments. The possibilities of using the hybrid model are each time discussed with the manager.

Bayer respects and applies the Whistleblower Act in Poland.