Office Assistant

Madiff; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Office in central Warsaw (WeWork)

Pet-friendly office

Fresh barista coffee and relaxation区区域

Job summary

Madiff – an international IT consulting company – seeks an energetic, well-organized office assistant to support daily operations and help expand AI and Zoho use across the company. The role involves assisting HR, Sales and Project teams, organizing meetings, and onboarding consultants in Warsaw.

You will work with AI tools (ChatGPT, Claude) to automate tasks and improve processes, while maintaining a proactive, independent approach in an international setting.

Qualifications

• Fluent in English (spoken and written).
• Strong MS Office knowledge and document handling.
• High level of organization and ability to multitask.
• Genuine interest in AI and hands-on experience with AI tools.

Responsibilities

• Manage office operations and day-to-day activities.
• Handle documentation and correspondence.
• Support HR, Sales and Project teams.
• Organize meetings, events and business trips.
• Assist consultants during onboarding and daily tasks.
• Provide ongoing support to the Business Director.
• Work with Zoho Recruit, maintain data and reports.
• Utilize AI tools to automate and optimize daily work.
• Identify opportunities to apply AI across HR, Sales and Operations.

Skills

English proficiency

MS Office

Organizational skills

Multitasking

AI interest

Independent work

Proactive mindset

Tools

Zoho Recruit

ChatGPT

Claude

Job description

Madiff – an international IT consulting company – is looking for an energetic, well-organized and proactive person to support the day-to-day operations of our office and help us expand the use of AI and Zoho across the company.

If you want to grow in a dynamic environment, are interested in AI and enjoy improving processes – join us!

Your responsibilities

• Managing the office and ensuring smooth day-to-day operations
• Handling documentation and correspondence
• Supporting HR, Sales and Project teams
• Organizing meetings, events and business trips
• Supporting onboarding and providing day-to-day assistance to consultants
• Providing ongoing support to the Business Director
• Working with Zoho Recruit – maintaining data, preparing reports, managing workflows and improving processes
• Using AI tools such as ChatGPT, Claude and other LLMs to automate and optimize daily work
• Identifying new opportunities to use AI across HR, Sales and Operations

Requirements

• Very good command of English, both spoken and written
• Good knowledge of MS Office
• Independence, strong organizational skills and ability to multitask
• Strong interest in AI and practical experience with tools such as ChatGPT or Claude
• Willingness to learn and develop skills in Zoho and process automation
• Proactive mindset and openness to new technologies
• Availability to work on-site in Warsaw
• Student status is welcome, but not required
• Stable cooperation in an international environment
• Opportunity to develop your skills in AI, automation and Zoho
• Private medical care
• Open and supportive work culture
• Office in central Warsaw (WeWork), pet-friendly ?
• Fresh barista coffee every day and a relaxation area
• A real opportunity to influence and improve the way we work