Łódź Office & Facilities Lead

Arrive; Łódź; On-site; PLN 78,000 - 123,000; Full time

Job summary

Arrive in Łódź seeks an Office Manager to lead daily operations, ensuring an organized, welcoming workspace for local staff and international visitors. You will liaise with facility teams, vendors, and security while upholding global standards.

You will coordinate procurement, safety training, events, and local policies, balancing efficiency with service quality in a fast-paced setting.

Qualifications

• Few years of experience in an Office Manager, Office Administrator, Facilities Manager, or similar workplace role within a fast-paced environment (international experience preferred).
• Fluent written and spoken communication skills in both Polish and English.
• Strong track record in facility management, vendor coordination, contract negotiation, and office safety compliance.
• Proven ability to prioritize, manage multiple tasks simultaneously, and proactively resolve operational issues.
• High proficiency with modern collaboration tools, specifically Google Suite and Slack.

Responsibilities

• Oversee daily office operations to maintain an organized, clean, and efficient work environment for all employees and guests.
• Act as the primary point of contact for facility management, space planning, security, and reception duties.
• Manage vendor relationships, office supplies, equipment, and procurement to ensure high service quality and cost efficiency.
• Drive local health and safety compliance, leading required safety trainings, drills, and security procedures.
• Plan and execute local company events, team-building activities, catering, and support global organizational initiatives locally.
• Develop office policies, maintain local documentation on internal channels, and manage incoming/outgoing mail and logistics.
• Support ad hoc workplace projects, such as office moves, merges, and operational enhancements as needed.

Skills

Office management

Facilities management

Vendor coordination

Contract negotiation

Google Suite

Slack

Problem solving

Communication skills

Tools

Google Suite

Slack

Job description

Arrive in Łódź seeks an Office Manager to lead daily operations, ensuring an organized, welcoming workspace for local staff and international visitors. You will liaise with facility teams, vendors, and security while upholding global standards.

You will coordinate procurement, safety training, events, and local policies, balancing efficiency with service quality in a fast-paced setting.