Office Manager

Arrive; Łódź; On-site; PLN 78,000 - 123,000; Full time

Job summary

Arrive in Łódź seeks an Office Manager to lead daily operations, ensuring an organized, welcoming workspace for local staff and international visitors. You will liaise with facility teams, vendors, and security while upholding global standards.

You will coordinate procurement, safety training, events, and local policies, balancing efficiency with service quality in a fast-paced setting.

Qualifications

• Few years of experience in an Office Manager, Office Administrator, Facilities Manager, or similar workplace role within a fast-paced environment (international experience preferred).
• Fluent written and spoken communication skills in both Polish and English.
• Strong track record in facility management, vendor coordination, contract negotiation, and office safety compliance.
• Proven ability to prioritize, manage multiple tasks simultaneously, and proactively resolve operational issues.
• High proficiency with modern collaboration tools, specifically Google Suite and Slack.

Responsibilities

• Oversee daily office operations to maintain an organized, clean, and efficient work environment for all employees and guests.
• Act as the primary point of contact for facility management, space planning, security, and reception duties.
• Manage vendor relationships, office supplies, equipment, and procurement to ensure high service quality and cost efficiency.
• Drive local health and safety compliance, leading required safety trainings, drills, and security procedures.
• Plan and execute local company events, team-building activities, catering, and support global organizational initiatives locally.
• Develop office policies, maintain local documentation on internal channels, and manage incoming/outgoing mail and logistics.
• Support ad hoc workplace projects, such as office moves, merges, and operational enhancements as needed.

Skills

Office management

Facilities management

Vendor coordination

Contract negotiation

Google Suite

Slack

Problem solving

Communication skills

Tools

Google Suite

Slack

Job description

We’ve signed up to an ambitious journey. Join us!

As Arrive, we guide customers and communities towards brighter futures and more livable cities, it isn’t a challenge just anyone could take on. Luckily, we have something to help us make it happen. Our people and our values. We Arrive Curious, Focused and Together. Just as our entire brand is inspired by the North Star, the shining light leading travelers to their destinations since time began, our values guide us. They help us be at our best. For our customers. For the cities and communities we serve. For ourselves. As a global team, we are transforming urban mobility. Let’s grow better, together.

The Role

As our Office Manager for the Łódź office within the Workplace & Operations team, you will be the cornerstone of our local workplace experience. You will drive the daily operational efficiency of the Łódź location, creating a warm, organized, and effective environment for both local team members and international visitors. Key stakeholders will include local employees, global workplace teams, property managers, and external vendors. In this position, you have a direct impact on shaping local office culture, optimizing day-to-day facilities, and ensuring alignment with global organizational standards.

How To Make An Impact

• Oversee daily office operations to maintain an organized, clean, and efficient work environment for all employees and guests.
• Act as the primary point of contact for facility management, space planning, security, and reception duties.
• Manage vendor relationships, office supplies, equipment, and procurement to ensure high service quality and cost efficiency.
• Drive local health and safety compliance, leading required safety trainings, drills, and security procedures.
• Plan and execute local company events, team-building activities, catering, and support global organizational initiatives locally.
• Develop office policies, maintain local documentation on internal channels, and manage incoming/outgoing mail and logistics.
• Support ad hoc workplace projects, such as office moves, merges, and operational enhancements as needed.

About You

You are an approachable, highly organized, and proactive individual who thrives on bringing order and positive energy to a workplace. You possess excellent interpersonal skills, easily building strong, trust-based connections across all levels of an organization. Comfortable taking initiative and working independently, you navigate multiple priorities with adaptability and care. You are excited to use your problem-solving skills to cultivate an inclusive, welcoming, and high-functioning environment where everyone can do their best work.

Your background

• Few years of experience in an Office Manager, Office Administrator, Facilities Manager, or similar workplace role within a fast-paced environment (international experience preferred).
• Fluent written and spoken communication skills in both Polish and English.
• Strong track record in facility management, vendor coordination, contract negotiation, and office safety compliance.
• Proven ability to prioritize, manage multiple tasks simultaneously, and proactively resolve operational issues.
• High proficiency with modern collaboration tools, specifically Google Suite and Slack.
• Flexibility to occasionally respond to rare after-hours needs (e.g., facility alerts or evening events) with balanced working hours provided in return.

This role is based in Łódź.

About Us

Arrive, including brands like EasyPark, Flowbird, RingGo, ParkMobile and Parkopedia, is a leading global mobility platform. Present in over 90 countries and 20,000 cities, the company helps people and decision-makers make smarter decisions about urban mobility and ease the experience of travel worldwide. Arrive delivers a unique combination of the core ingredients to make cities more livable: from smart payments and optimized car parks to data-driven traffic reduction and support for reinvestment in public transport and green space. It’s about more than function, it’s how you Arrive.

About Arrive

Arrive, including brands like EasyPark, Flowbird, RingGo, ParkMobile and Parkopedia, is a leading global mobility platform. Present in over 90 countries and 20,000 cities, the company helps people and decision-makers make smarter decisions about urban mobility and ease the experience of travel worldwide. Arrive delivers a unique combination of the core ingredients to make cities more livable: from smart payments and optimized car parks to data-driven traffic reduction and support for reinvestment in public transport and green space. It’s about more than function, it’s how you Arrive.