Legal Virtual Assistant (Email & Intake Support)

Zohorecruit; Polska; Hybrid; PLN 164,000 - 250,000; Full time

Job summary

Level Up Talent Solutions is seeking a Lean-Pro Legal Virtual Assistant to support a California-based law firm with email management, inbox organization, and basic intake support.

The role is remote, requiring organized, detail-oriented individuals who can manage an attorney's inbox, forward items promptly, and identify leads for timely follow-up.

Qualifications

• 1+ year managing an attorney's email inbox.
• Experience with a law firm, preferably litigation.
• Strong written English; professional communication.

Responsibilities

• Check and monitor the firm's main email inbox on schedule.
• Sort incoming emails into proper folders and labels.
• Forward messages to correct team members by urgency/state.
• Identify leads or intake messages and report to intake specialist.
• Use Gmail features and approved AI tools to organize or summarize tasks.
• Assist with basic documents in Word and Acrobat.
• Monitor RingCentral texts for leads or intake messages.
• Check social media accounts for inquiries or leads when needed.
• Respond to client emails only when instructed; maintain professionalism.
• Maintain confidentiality of sensitive firm information.
• Communicate with the law firm owner and team via channels.
• Follow inbox rules and team processes with accuracy.

Skills

Email management

Attention to detail

Clear communication

Organized

Tools

Gmail

Word

Adobe Acrobat

RingCentral

Job description

Legal Virtual Assistant (Email & Intake Support)

At Level Up Talent Solutions, we believe great work starts with feeling supported, trusted, and valued.

We are a people-focused talent company that connects skilled professionals with meaningful long-term opportunities. Our goal is to create an environment where you can do your best work, continue growing, and feel confident in the role you play within a team.

When you join Level Up Talent Solutions , you are not just filling a position. You are becoming part of a community that values clear communication, consistency, and mutual respect. We work closely with you to understand your strengths, your experience, and the type of work environment where you can thrive.

We support our talents through structured onboarding, ongoing guidance, and realistic expectations. You will always know what success looks like and who to turn to when you need support. We believe that when talents feel aligned and empowered, everyone succeeds.

At Level Up Talent Solutions, growth is not only about skills. It is about confidence, stability, and building a career you can be proud of.

We are here to help you level up.

Job Description

This is a remote position.

Job Overview

Level Up Talent Solutions is looking for a Lean-Pro Legal Virtual Assistant to support a California-based law firm with email management, inbox organization, and basic intake support.

This role is ideal for someone organized, responsive, detail-oriented, and experienced in managing or checking an attorney's email inbox. The main focus is to monitor incoming emails, sort and forward messages properly, identify potential leads or urgent items, and help ensure that the right team members receive the right information in a timely and professional manner.

Responsibilities

• Check and monitor the firm's main email inbox during the assigned schedule
  
• Review incoming emails and sort them into the proper folders, labels, or categories
  
• Forward emails to the correct team members based on the nature and urgency of each message
  
• Identify potential leads, intake-related messages, or client inquiries and report them to the intake specialist or assigned team member
  
• Use Gmail functions and approved AI tools to help organize, process, or summarize email-related tasks when needed
  
• Assist with basic document-related tasks using Word and Adobe Acrobat
  
• Monitor text messages from RingCentral when assigned, especially for lead or intake-related messages
  
• Check assigned social media accounts for possible inquiries or leads when needed
  
• Respond to selected client emails only when instructed and using a professional tone
  
• Maintain confidentiality when handling legal, client, case-related, or sensitive firm information
  
• Communicate clearly with the law firm owner, law firm manager, and internal team through the assigned communication channels
  
• Stay receptive to feedback and follow established processes, inbox rules, and team instructions
  

Requirements

Qualifications

• At least 1 year of experience managing, checking, or organizing an attorney's email inbox
  
• Previous experience working with a law firm, preferably a litigation firm
  
• Advanced understanding of Gmail, including labels, folders, forwarding, search, filters, and inbox organization
  
• Basic proficiency in Microsoft Word and Adobe Acrobat
  
• Strong written English skills with the ability to communicate clearly, accurately, and professionally
  
• High attention to detail and ability to identify urgent, important, or sensitive messages
  
• Organized, reliable, and able to work consistently during scheduled hours
  
• Able to follow instructions, accept feedback, and work with accuracy even with minimal supervision
  
• Comfortable handling confidential legal, client, and case-related information
  
• Professional, respectful, and service-oriented when communicating with internal team members or clients
  

Nice to Have

• Familiarity with RingCentral, Google Chat, Claude, or other AI-assisted tools
  
• Experience supporting personal injury, accident, or litigation law firms
  
• Experience identifying and routing leads or intake-related inquiries