LEGAL & COMPLIANCE ADMINISTRATOR

Seargin; Województwo pomorskie; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Flexible benefits (MyBenefit)

Comprehensive private healthcare

Group life and health insurance

English and German classes

Access to latest technologies

Job summary

Seargin is seeking a Legal & Compliance Administrator to join our international team. In this role you will manage corporate documentation for the Company and affiliates, support data protection processes, and coordinate with external law firms.

You will help ensure compliance with legal and regulatory requirements while supporting audits and process improvements. Ideal candidates have a bachelor’s degree, strong English, and experience in administration or legal support.

Qualifications

• Good command of English, both written and spoken (B1/B2).
• Bachelor's degree or currently pursuing higher education (preferred fields: Law, Administration, Management, Economics, or a related discipline).
• Experience in administration, business process support, document management, back-office operations, HR, legal support, or a similar role.
• Experience in compliance, data protection, or legal support is considered an advantage.
• Ability to work with documentation while ensuring its accuracy, completeness, and proper maintenance.
• Willingness to develop expertise in compliance, internal auditing, data protection, and the NIS2 Directive.
• Work in an international environment: Daily opportunity for practical use of foreign languages within a global team.
• Proficiency in Microsoft 365; familiarity with Jira or similar workflow management tools is an asset.

Responsibilities

• Prepare, circulate, and archive corporate documentation for the Company and its affiliated entities.
• Prepare documentation for distribution, including printing, compiling, scanning, archiving, and managing workflow processes using tools such as Jira.
• Maintain and update document registers while ensuring the completeness and accuracy of corporate documentation.
• Monitor document processing deadlines and support the coordination of administrative processes.
• Coordinate cooperation with external law firms and legal advisors, particularly during the absence of management representatives.
• Support personal data protection processes, including maintaining documentation and handling ongoing administrative responsibilities.
• Verify the completeness of contractual documentation related to the Company and its affiliated entities.
• Monitor deadlines and the execution of activities related to Legal & Compliance operations, as well as applicable legal and regulatory requirements.
• Assist in preparing documentation, reports, and summaries for the Legal & Compliance Department.
• Prepare standard legal, compliance, and corporate documentation based on approved templates and established document standards, including collecting the information required for document preparation.
• Support the maintenance and updating of document templates used across the Company.

Skills

English proficiency

Multitasking

Documentation accuracy

Cross-department collaboration

Microsoft 365

Jira familiarity

Education

Bachelor's degree or currently pursuing higher education

Tools

Microsoft 365

Jira

Job description

Seargin is an international consulting company that is revolutionizing the technology industry across 50 countries!

We deliver real business value by combining strategic IT consulting with hands-on implementation, bridging the gap between vision and execution.

Our expertise spans ERP transformation programs, AI-powered workflow optimization, enterprise data management, and cybersecurity. With a team of 1,000+ senior consultants across Europe, the United States and Asia, Seargin supports global organizations in areas such as:

• ERP transformation (such as SAP)
• AI-powered workflow optimization & AI Workforce implementation
• Data governance, MDM, and unified data platforms
• Cybersecurity
• Mergers & acquisitions: end-to-end carve-outs and integrations
• Recovery of stalled or failed initiatives

Our clients - including Fortune 500 leaders - trust us because we don't just advise. We build, lead, and deliver - with speed, precision, and full accountability.

Join us and shape the future with Seargin - where innovation meets execution.

LEGAL & COMPLIANCE ADMINISTRATOR

Your Role and Responsibilities:

Corporate Documentation & Administrative Processes

• Support the preparation, circulation, and archiving of corporate documentation for the Company and its affiliated entities.
• Prepare documentation for distribution, including printing, compiling, scanning, archiving, and managing workflow processes using tools such as Jira.
• Maintain and update document registers while ensuring the completeness and accuracy of corporate documentation.
• Monitor document processing deadlines and support the coordination of administrative processes.

Legal & Compliance Support

• Coordinate cooperation with external law firms and legal advisors, particularly during the absence of management representatives.
• Support personal data protection processes, including maintaining documentation and handling ongoing administrative responsibilities.
• Verify the completeness of contractual documentation related to the Company and its affiliated entities.
• Monitor deadlines and the execution of activities related to Legal & Compliance operations, as well as applicable legal and regulatory requirements.
• Assist in preparing documentation, reports, and summaries for the Legal & Compliance Department.
• Prepare standard legal, compliance, and corporate documentation based on approved templates and established document standards, including collecting the information required for document preparation.
• Support the maintenance and updating of document templates used across the Company.

Process Improvement & Risk Management

• Participate in activities aimed at ensuring the Company's compliance with applicable laws, regulations, standards, and internal policies.
• Support the maintenance of the Integrated Management System (IMS).
• Assist in preparing reports, documentation, and analyses for internal and external audits.
• Participate in internal audits and gradually assume Internal Auditor responsibilities following appropriate onboarding and training.
• Identify opportunities for process improvements and support the implementation of corrective and improvement initiatives.

Skills:

• Good command of English, both written and spoken (B1/B2).
• Bachelor's degree or currently pursuing higher education (preferred fields: Law, Administration, Management, Economics, or a related discipline).
• Previous professional experience in administration, business process support, document management, back-office operations, HR, legal support, or a similar role.
• Experience in compliance, data protection, or legal support is considered an advantage.
• Ability to work with documentation while ensuring its accuracy, completeness, and proper maintenance.
• Excellent organizational and multitasking skills, with the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft 365; familiarity with Jira or similar workflow management tools is an asset.
• Strong interpersonal and communication skills, with the ability to collaborate effectively across different departments.
• High level of responsibility, independence, accuracy, and attention to detail.
• Willingness to develop expertise in compliance, internal auditing, data protection, and the NIS2 Directive.
• Work in an international environment: Daily opportunity for practical use of foreign languages within a global team.
• Flexible benefits system: Individual selection of benefits through the MyBenefit platform (including the Multisport card), tailored to your needs and preferences.
• Comprehensive healthcare: Easy access to private medical care, including home visits.
• Attractive group insurance: Preferential terms for group life and health insurance.
• English and German classes - free of charge,
• Access to the latest technologies: Work with cutting-edge technologies and the opportunity to co-create innovative solutions based on artificial intelligence.
• Real impact on the future: Participation in projects that shape the future of technology and have a positive impact on various sectors, from space to medical.
• Culture of innovation and pioneering spirit: Being part of an organization that actively implements innovative solutions internally and sets new standards in the industry.