Learning And Development Specialist

ITDS; Warszawa; Hybrid; PLN 70,000 - 100,000; Full time

Job summary

ITDS, Warsaw, is seeking a Learning and Development Specialist to support enterprise-wide leadership development programs. The role focuses on ensuring program excellence, measuring impact, and coordinating with internal teams and external speakers in a hybrid Warsaw setting.

The candidate will manage LMS-related activities, draft communications, and assist with budget oversight, vendor administration, and reporting. Fluency in English and strong Excel skills are essential.

Qualifications

• 2–5 years of experience in Learning & Development, HR, Talent Management, Project Coordination, or similar fields.
• Hands-on experience managing programs within an LMS platform.
• Proficiency with MS Teams, Zoom, and MS Office.
• Strong organizational skills and keen attention to detail in deadline-driven environments.
• Excellent written and verbal communication skills suitable for participant engagement.
• Solid Excel skills for metrics analysis and reporting, including formulas, pivot tables, and charts.
• A proactive, solution-oriented mindset with the ability to collaborate effectively with stakeholders across functions.

Responsibilities

• Support Program Managers with updates, formatting, and version control of program materials, presentations, digital resources, and facilitator guides.
• Administer surveys, compile feedback, and generate reports to evaluate program effectiveness and identify trends.
• Coordinate with internal faculty and external speakers, including scheduling prep sessions and ensuring logistical readiness.
• Draft and distribute participant communications such as invitations, pre-work, reminders, and post-program resources, maintaining distribution lists.
• Support vendor and financial administration, including processing invoices, tracking purchase orders, onboarding vendors, and assisting with budget management.
• Maintain comprehensive project documentation, track action items, and update timelines to ensure timely delivery of activities.
• Assist with Learning Management System (LMS) administration, including course coding, registration, completion tracking, and troubleshooting access issues.

Skills

L&D experience

Program coordination

Communication skills

Organizational skills

Excel reporting

Tools

LMS platform

MS Teams

Zoom

MS Office

Job description

Empower organizations to shape future leaders through innovative, data-driven development programs that transform performance and foster growth.

Localization: Warsaw, hybrid model (3 days x week in the office) - City Center

As a Learning And Development Specialist, you will be working for our client, a global organization dedicated to transforming business performance through innovative leadership training. Your role will focus on supporting enterprise-wide development initiatives, ensuring program excellence, and measuring impact in a dynamic, fast-paced environment. This is an excellent opportunity to contribute to leadership growth at scale and advance your career within a forward-thinking organization.

Your main responsibilities:

• Support Program Managers with updates, formatting, and version control of program materials, presentations, digital resources, and facilitator guides.
• Administer surveys, compile feedback, and generate reports to evaluate program effectiveness and identify trends.
• Coordinate with internal faculty and external speakers, including scheduling prep sessions and ensuring logistical readiness.
• Draft and distribute participant communications such as invitations, pre-work, reminders, and post-program resources, maintaining distribution lists.
• Support vendor and financial administration, including processing invoices, tracking purchase orders, onboarding vendors, and assisting with budget management.
• Maintain comprehensive project documentation, track action items, and update timelines to ensure timely delivery of activities.
• Assist with Learning Management System (LMS) administration, including course coding, registration, completion tracking, and troubleshooting access issues.

You’re ideal for this role if you have:

• 2–5 years of experience in Learning & Development, HR, Talent Management, Project Coordination, or similar fields.
• Hands-on experience managing programs within an LMS platform.
• Proficiency with MS Teams, Zoom, and MS Office (Word, Excel, PowerPoint).
• Strong organizational skills and keen attention to detail in deadline-driven environments.
• Excellent written and verbal communication skills suitable for participant engagement.
• Solid Excel skills for metrics analysis and reporting, including formulas, pivot tables, and charts.
• A proactive, solution-oriented mindset with the ability to collaborate effectively with stakeholders across functions.

It is a strong plus if you have:

• Familiarity with project management or tracking tools (e.g., Trello, Asana).
• Experience working in multinational or multicultural environments.

Language Required for the role:

• Fluent English - excellent command necessary for clear communication and documentation.

Eligibility for the role:

• Only candidates with an existing legal right to work in the European Union will be considered for this role.