Junior Payroll and Benefits Specialist

Publicis Re:Sources; Lublin; On-site; PLN 89,000 - 134,000; Full time

Benefits offered by this job

Modern office in Lublin

Private medical care

MultiSport card co-financing

Professional development opportunities

International cooperation

Friendly working atmosphere

Job summary

Publicis Re:Sources is seeking a Payroll and Benefits Specialist in Lublin, Poland. You will deliver end-to-end HR administration, payroll processing and employee benefits management in line with local laws and company standards.

Responsibilities include managing employee data, payroll calculations, and ensuring accurate reporting. You will collaborate with HR, Finance and external partners to maintain high-quality service and compliance.

Qualifications

• Good knowledge of MS Excel and experience with HR/payroll systems.
• Practical understanding of payroll processes, tax and social security within Poland.
• Strong analytical skills and ability to work with HR/payroll data.
• Good communication skills, customer-service mindset and English proficiency.
• High attention to detail and ability to handle sensitive employee data.
• Strong organizational skills to meet monthly payroll deadlines.

Responsibilities

• Manage employee administration across the full lifecycle, including payroll-impacting changes.
• Process and update changes to employee data (address, banks, salary, taxes).
• Review and approve payroll-related HR requests after validation in CS.

Skills

MS Excel

HR/payroll systems

Analytical skills

Communication skills

Attention to detail

Organizational skills

English proficiency

Tools

Płatnik software

Nationale Nederlanden vendor systems

Career Settings (CS)

Job description

Company Description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Company Description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com.

Overview

Payroll and Benefits Specialist is responsible for delivering end-to-end HR administration, payroll processing and employee benefits management in line with company standards, internal policies and local legal requirements.

The role ensures accuracy, compliance and timeliness of HR and payroll processes across the entire employee lifecycle, while supporting employee-related matters and maintaining high-quality data in HR and payroll systems.

The position works closely with HR, Finance and external stakeholders to ensure seamless process execution, effective communication and a high standard of employee service.

Responsibilities

• Manage employee administration processes across the full employee lifecycle, including entering data new employee - especially in relation payroll-impacting settings
• Process and update changes in employee data including address changes, bank account updates, salary changes, employment condition updates, and tax/social security information adjustments,
• Review and approve HR requests related to salary changes after validation in Career Settings (CS)
• Set up and maintain employee personnel files in accordance with required structure, including proper classification of documents
• Entered employee absences, maternity, parental and unpaid leave data in the system. Ensure proper documentation flow and accurate updates impacting payroll and external reporting
• Related to employee termination verify vacation balance, review obligations, calculate final payroll components including severance payments, allowances, unused vacation compensation and other termination-related benefits. Prepare employment certificates and ensure proper delivery to employees
• Monthly Payroll Processing: Review all changes and documentation impacting payroll within the given month. Analyze reports from Career Settings (CS) including new hires, salary changes, one‑time payments and terminations. Verify absences and ensure proper inclusion in payroll. Enter payroll‑related data including benefits, social fund contributions, sport cards, car allowance, capital plans, bailiff deductions and social fund loans
• Process payroll calculations including basic salary, overtime, allowances, severance payments, deductions and other employee benefits. Review payroll accuracy
• Management of employee capital plans (PPK), including preparing participant registrations, logging into vendor systems (Nationale Nederlanden), and submitting the required documentation. Preparation and distribution of monthly statements.
• Płatnik software support: registration and deregistration of employees and contractors, preparation of monthly tax returns, PUE—registration of contracts for specific work
• Prepare and submit tax and social security documentation to external institutions, including ZUS, PFRON, tax authorities; preparing payment schedules for public-law obligations: PIT, ZUS, PPK, and PFRON
• Prepare annual tax declarations for employees and employer, PIT-11, PIT-4R, PIT-8AR, IFT (for foreign employees). Prepare annual reports for ZUS (IWA) and PFRON. Verify the accuracy of annual declarations and ensure timely submission to authorities and employees. Prepare reports for the Central Statistical Office (GUS) on a monthly, quarterly and annual basis

Qualifications

• Professional experience in payroll, HR administration, benefits administration or a similar HR operations role
• Good knowledge of Polish labor law, social security, tax regulations and payroll-related statutory obligations
• Practical understanding of payroll and employee benefits processes, including documentation, data validation and monthly payroll cycle requirements
• Good analytical skills and confidence working with reports, numbers and HR/payroll data
• Good knowledge of MS Excel and experience working with HR and/or payroll systems
• High attention to detail and ability to work accurately with sensitive employee data
• Strong organizational skills and ability to meet deadlines within a monthly payroll cycle
• Good communication skills, customer-service mindset and good command of English, both written and spoken

Additional Information

• Employment contract
• Modern office in a business district of Lublin
• Private medical care
• Cofinancing of the MultiSport card
• Cofinancing of leisure time
• Opportunity for professional development
• International cooperation
• Culture of dialogue and openness to initiative
• Friendly working atmosphere
• Work-life balance
No dress code