Junior Payroll and Benefits Specialist

Publicis Groupe Holdings B.V; Lublin; On-site; PLN 56,000 - 78,000; Full time

Benefits offered by this job

Private medical care

MultiSport card

Professional development

International cooperation

Culture of dialogue

Friendly working atmosphere

Work-life balance

No dress code

Job summary

Publicis Re:Sources in Lublin is seeking a Junior Payroll and Benefits Specialist to support monthly payroll, HR administration and benefits processes in line with local requirements. The role collaborates with the Payroll & Benefits team and external vendors to ensure smooth operations and accurate data.

You will assist with data entry, reporting and documentation, participate in compliance tasks, and contribute to improving daily payroll activities while developing in payroll and benefits

Qualifications

• First experience or internship in payroll, HR administration, benefits, finance or shared services environment would be an advantage.
• Basic knowledge of Polish labor law, payroll, tax and social security regulations.
• Good attention to detail and accuracy when working with data and documents.
• Good knowledge of MS Excel and willingness to work with HR/payroll systems.
• Strong organizational skills and ability to meet deadlines.
• Good communication skills and customer-service mindset.
• Ability to work with confidential information.
• Willingness to learn and develop in payroll and benefits area.
• Good command of Polish and English.
• Team-oriented attitude and proactive approach to daily tasks.

Responsibilities

• Support monthly payroll preparation by collecting, checking and updating payroll-related data.
• Enter and maintain employee data in HR and payroll systems, including personal data, employment changes, salary updates, bank details and absences.
• Assist with employee lifecycle administration, including onboarding, contract changes, leaves of absence and termination-related documentation.
• Support preparation and archiving of employee personnel files in line with internal standards and legal requirements.
• Verify source documents and ensure completeness and accuracy of payroll documentation.
• Support benefits administration, including medical care, sport cards, social fund benefits, PPK and other employee benefits.
• Prepare standard payroll, HR and benefits reports for internal stakeholders.
• Assist with communication with employees and HR teams regarding basic payroll, benefits and HR administration topics.
• Support cooperation with Finance, AP, GL and Tax teams by preparing payroll-related data and documentation.
• Assist in preparing documentation for external institutions such as ZUS, tax authorities, PFRON and benefit providers.
• Maintain confidentiality of employee and payroll data.
• Follow internal procedures, deadlines and compliance requirements.
• Support process improvements and daily operational tasks within the Payroll & Benefits team.

Skills

Payroll systems

HR administration

Polish labor law

MS Excel

Attention to detail

English language

Tools

HR/payroll systems

Job description

Company description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Resources and the Publicis Groupe agencies we support at publicisresources.com.

Overview

Junior Payroll and Benefits Specialist supports payroll, HR administration and benefits processes by ensuring accurate data entry, proper documentation flow and timely preparation of payroll-related information. The role assists in maintaining employee records, updating HR and payroll systems, preparing standard reports and supporting monthly payroll activities in line with company procedures, internal policies and local legal requirements. The position works closely with Payroll & Benefits team members, HR, Finance and external vendors to ensure smooth operational support and high-quality employee service.

Responsibilities

• Support monthly payroll preparation by collecting, checking and updating payroll-related data.
• Enter and maintain employee data in HR and payroll systems, including personal data, employment changes, salary updates, bank details and absences.
• Assist with employee lifecycle administration, including onboarding, contract changes, leaves of absence and termination-related documentation.
• Support preparation and archiving of employee personnel files in line with internal standards and legal requirements.
• Verify source documents and ensure completeness and accuracy of payroll documentation.
• Support benefits administration, including medical care, sport cards, social fund benefits, PPK and other employee benefits.
• Prepare standard payroll, HR and benefits reports for internal stakeholders.
• Assist with communication with employees and HR teams regarding basic payroll, benefits and HR administration topics.
• Support cooperation with Finance, AP, GL and Tax teams by preparing payroll-related data and documentation.
• Assist in preparing documentation for external institutions such as ZUS, tax authorities, PFRON and benefit providers.
• Maintain confidentiality of employee and payroll data.
• Follow internal procedures, deadlines and compliance requirements.
• Support process improvements and daily operational tasks within the Payroll & Benefits team.

Qualifications

• First experience or internship in payroll, HR administration, benefits, finance or shared services environment would be an advantage.
• Basic knowledge of Polish labor law, payroll, tax and social security regulations.
• Good attention to detail and accuracy when working with data and documents.
• Good knowledge of MS Excel and willingness to work with HR/payroll systems.
• Strong organizational skills and ability to meet deadlines.
• Good communication skills and customer-service mindset.
• Ability to work with confidential information.
• Willingness to learn and develop in payroll and benefits area.
• Good command of Polish and English.
• Team-oriented attitude and proactive approach to daily tasks.

Additional information

• Employment contract
• Modern office in a business district of Lublin
• Private medical care
• Cofinancing of the MultiSport card
• Cofinancing of leisure time
• Opportunity for professional development
• International cooperation
• Culture of dialogue and openness to initiative
• Friendly working atmosphere
• Work-life balance
• No dress code