Junior Onboarding & People Experience Specialist

InPost; Kraków; On-site; PLN 45,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits package

Collaborative environment

Opportunities for growth

Job summary

InPost in Kraków is seeking a Junior Onboarding Specialist to support a smooth onboarding experience for new hires. You will help coordinate documentation, assist HR, Recruitment, Payroll, and hiring managers to ensure everything is ready for a successful start.

This role offers hands-on experience in employee onboarding and the use of digital tools, with opportunities to grow within HR and contribute to improving the new hire experience.

Qualifications

• First experience in HR, recruitment, administration, customer service, or a similar coordination-focused role is an advantage.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Proactive attitude and willingness to learn.
• Ability to manage multiple tasks and follow up on deadlines.
• Confidence working with documentation, spreadsheets, and basic data.
• Interest in HR processes, employee experience, digital tools, and AI.
• Good knowledge of MS Office / Google Workspace.
• Good command of English and Polish, both written and spoken.

Responsibilities

• Support onboarding process from offer acceptance through first months of employment.
• Prepare, collect, and coordinate onboarding documentation and employment-related formalities.
• Work closely with HR, Recruitment, Payroll, Employer Branding, and hiring managers to ensure new hires are ready for their first day.
• Support the organization of onboarding and induction sessions.
• Coordinate onboarding schedules, meetings, and training activities.
• Support and gradually take ownership of selected onboarding sessions for new employees.
• Be a point of contact for new hires and help them navigate onboarding‑related questions.
• Track onboarding activities and follow up on missing information, documentation, or actions.
• Collect feedback from new employees and managers and support improvements to the onboarding experience.
• Prepare basic reports, trackers, and summaries related to onboarding activities.
• Support HR administrative tasks when needed.
• Contribute ideas for simplifying and automating onboarding activities, including the use of digital and AI-based tools

Skills

Organizational skills

Communication

Multitasking

Data handling

English & Polish

Tools

MS Office

Google Workspace

Job description

InPost in Kraków is seeking a Junior Onboarding Specialist to support a smooth onboarding experience for new hires. You will help coordinate documentation, assist HR, Recruitment, Payroll, and hiring managers to ensure everything is ready for a successful start.

This role offers hands-on experience in employee onboarding and the use of digital tools, with opportunities to grow within HR and contribute to improving the new hire experience.