Junior HR Administration Specialist with French

AB Volvo; Wrocław; On-site; PLN 61,000 - 95,000; Full time

Job summary

Volvo Group in Poland seeks a Junior HR Administration Specialist with French to join our French-speaking Country Operations team in Wrocław. You will support standard employee lifecycle processes, data entry, and cross-functional coordination to ensure accurate HR administration and compliant records.

You will work with SAP HR, SuccessFactors, and other digital tools, developing through on-the-job training and collaboration with payroll, HR, and IT colleagues.

Qualifications

• Advanced proficiency in French and good command of English.
• Interest in building a career in HR administration; previous HR, customer service, administration, or shared services experience is welcome but not required.
• Confidence using MS Office, especially Excel, and willingness to learn SAP HR, SuccessFactors, AskHR, and other digital tools.
• Basic understanding of HR administration, labor law, employee lifecycle processes, or data privacy is an advantage, but full training will be provided.
• Strong attention to detail and care when working with employee data and confidential information.
• Good organization, accountability, and the ability to follow instructions, prioritize assigned tasks, and meet deadlines.
• Clear communication, customer focus, and willingness to collaborate with colleagues across teams.
• Curiosity, openness to feedback, and motivation to learn new processes, systems, and ways of working.
• A proactive approach to routine problem solving, including checking details, asking questions early, and escalating when needed.

Responsibilities

• Provide HR administration support in standard, predefined employee lifecycle processes, following work instructions, policies, applicable regulations, and data privacy requirements.
• Process routine HR transactions such as hiring, employee data changes, contract renewals, trainee administration, and termination activities, with guidance from experienced colleagues when needed.
• Prepare standard employment documents, letters, trackers, and basic data extracts for internal and external stakeholders.
• Enter, check, and maintain employee data in SuccessFactors, SAP HR, AskHR, and other HR systems, ensuring accuracy, completeness, and confidentiality.
• Respond clearly and on time to standard requests from employees, managers, HR colleagues, and external partners, using approved information and escalation paths.
• Collaborate with HR, payroll, and IT colleagues to support end-to-end case completion and proper information flow.
• Investigate routine issues using defined steps, document outcomes, and ask for support or elevate when the situation goes beyond standard procedures.
• Suggest small improvements that can simplify work, reduce errors, or improve the employee and manager experience.
• Learn how accurate HR administration supports payroll, compliance, reporting, and business continuity.

Skills

French proficiency

English proficiency

MS Excel

Tools

SAP HR

SuccessFactors

AskHR

Job description

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Junior HR Administration Specialist with French

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Are you looking to start or develop your career in HR administration? Are you an engaged team player with good self-organization skills, attention to detail, and a customer-focused mindset? Would you like to join an international company whose mission is to drive prosperity through transport solutions?

If so, we have an excellent opportunity to join Volvo as Junior HR Administration Specialist with French and become part of our French-speaking Country Operations team.

In this role, you will:

• Provide HR administration support in standard, predefined employee lifecycle processes, following work instructions, policies, applicable regulations, and data privacy requirements
• Process routine HR transactions such as hiring, employee data changes, contract renewals, trainee administration, and termination activities, with guidance from experienced colleagues when needed
• Prepare standard employment documents, letters, trackers, and basic data extracts for internal and external stakeholders
• Enter, check, and maintain employee data in SuccessFactors, SAP HR, AskHR, and other HR systems, ensuring accuracy, completeness, and confidentiality
• Respond clearly and on time to standard requests from employees, managers, HR colleagues, and external partners, using approved information and escalation paths
• Collaborate with HR, payroll, and IT colleagues to support end-to-end case completion and proper information flow
• Investigate routine issues using defined steps, document outcomes, and ask for support or elevate when the situation goes beyond standard procedures
• Suggest small improvements that can simplify work, reduce errors, or improve the employee and manager experience
• Learn how accurate HR administration supports payroll, compliance, reporting, and business continuity

To succeed in this role, you bring:

• Advanced proficiency in French and good command of English
• Interest in building a career in HR administration; previous HR, customer service, administration, or shared services experience is welcome but not required
• Confidence using MS Office, especially Excel, and willingness to learn SAP HR, SuccessFactors, AskHR, and other digital tools
• Basic understanding of HR administration, labor law, employee lifecycle processes, or data privacy is an advantage, but full training will be provided
• Strong attention to detail and care when working with employee data and confidential information
• Good organization, accountability, and the ability to follow instructions, prioritize assigned tasks, and meet deadlines
• Clear communication, customer focus, and willingness to collaborate with colleagues across teams
• Curiosity, openness to feedback, and motivation to learn new processes, systems, and ways of working
• A proactive approach to routine problem solving, including checking details, asking questions early, and escalating when needed

What makes us special?

• Collaborative environment in Swedish organizational culture focused on the individual
• Responsible and challenging tasks with access to the latest tools and technology
• Partnership with professionals, identified career paths including global opportunities
• International projects with companies with a certain recognition on the market
• Comprehensive introduction training package with mentor’s support
• Possibility to grow and develop skills with our Volvo Group University
• Personalized on-boarding

We work together with energy, passion and respect for the individual. We are looking forward to meeting you!

Dear Candidate, we would like to kindly inform you that the Volvo Group companies in Poland have in place the "Internal Reporting Procedure". If you need more information, please contact us at the email address [e-mail].
We believe great results come from working together. At Volvo Group, our teams collaborate mainly from our sites, where innovation, learning, and teamwork thrive. Flexibility is possible and discussed with the manager based on business and role needs.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Group People & Culture, a part of Volvo Group, we create the foundation and frameworks for people growth and organizational development, to drive the people agenda that enables the realization of the Volvo Group aspirations through people strategy and commitment. You will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead.