HR Administration Specialist with French

AB Volvo; Wrocław; On-site; PLN 90,000 - 130,000; Full time

Job summary

Volvo Group Poland is seeking an HR Administration Specialist with French to join the French-speaking Country Operations team. You will deliver HR administration support across multiple domains, including hiring, contract changes, and data entry in HR systems, ensuring accuracy and confidentiality.

You will collaborate with cross-functional teams, maintain compliance with labor laws and data privacy requirements, and contribute to process improvements through standardization and automation.

Qualifications

• Advanced proficiency in French and good command of English.
• Experience in HR administration or shared service operations.
• Familiarity with SAP HR and MS Excel.

Responsibilities

• Deliver HR administration support across multiple HR areas following policies and regulations.
• Independently handle hiring, changes, contracts, dismissals, expatriate cases, and retirement processes.
• Prepare HR documents, reports, and data extracts for stakeholders.
• Enter and maintain employee data in HR systems ensuring accuracy and confidentiality.
• Respond to employees and stakeholders clearly and on time, managing sensitive cases.
• Collaborate with HR, payroll, and IT to resolve end-to-end cases and ensure proper information flow.
• Apply problem-solving to investigate issues, document actions, and prevent recurrence.
• Contribute to process standardization, automation, and continuous improvement initiatives.
• Link daily HR activities with payroll, compliance, reporting, and operations.

Skills

French language

English language

Attention to detail

Tools

SAP HR

SAP SuccessFactors

AskHR

MS Excel

MS 365

Job description

HR Administration Specialist with French

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Are you looking for a new challenge in HR administration? Are you an engaged team player with strong self-organization skills, attention to detail, and a customer-focused mindset? Would you like to join an international company whose mission is to drive prosperity through transport solutions?

If so, we have an excellent opportunity to join Volvo as HR Administration Specialist with French and become part of our French-speaking Country Operations team.

In this role, you will:

• Deliver investigative and resolution-based HR administration support across multiple HR areas, following applicable policies, work instructions, labor laws, regulations, and data privacy requirements
• Independently handle a broad range of employee lifecycle topics, including hiring, employment changes, contract renewals, dismissals, trainee programs, expatriate cases, retirement processes, and termination activities
• Prepare employment contracts, HR documentation, reports, and data extracts for internal and external stakeholders
• Enter, validate, and maintain employee data in SuccessFactors, SAP HR, AskHR, and other local or global HR systems, ensuring completeness, accuracy, consistency, and confidentiality
• Respond clearly and on time to employees, managers, HR Business Partners, HR functions, and external partners, managing expectations and sensitive cases professionally
• Collaborate with cross-functional HR, payroll, and IT teams to secure end-to-end case resolution and proper information flow
• Apply structured problem-solving methods to investigate issues, identify root causes, document corrective actions, and prevent recurring errors
• Contribute to process standardization, simplification, automation, and other continuous improvement initiatives
• Connect daily HR administration activities with payroll, compliance, reporting, workforce, and operational business needs

To succeed in this role, you bring:

• Advanced proficiency in French and good command of English
• Relevant experience in HR administration or shared service operations, with the ability to handle varied and moderately complex cases independently
• Working experience with SAP HR and strong MS Excel skills
• Experience with SAP SuccessFactors, AskHR, M365, or comparable HR digital tools is an advantage
• Basic understanding of labor law, HR policies, employee lifecycle processes, data privacy, and information security requirements
• Strong attention to detail and a disciplined approach to data quality and confidential information
• Ownership, accountability, good time management, and the ability to prioritize multiple requests and meet deadlines
• Clear communication, customer focus, and the ability to collaborate effectively across teams and resolve misunderstandings professionally
• A proactive, continuous improvement mindset, curiosity about digital tools, and openness to process and system changes
• Practical problem-solving skills, including knowing when to investigate, correct, prevent, or elevate an issue

What makes us special?

• Collaborative environment in Swedish organizational culture focused on the individual
• Responsible and challenging tasks with access to the latest tools and technology
• Partnership with professionals, identified career paths including global opportunities
• International projects with companies with a certain recognition on the market
• Comprehensive introduction training package with mentor’s support
• Possibility to grow and develop skills with our Volvo Group University
• Personalized on-boarding

We work together with energy, passion and respect for the individual. We are looking forward to meeting you!

Dear Candidate, we would like to kindly inform you that the Volvo Group companies in Poland have in place the "Internal Reporting Procedure". If you need more information, please contact us at the email address [e-mail].
We believe great results come from working together. At Volvo Group, our teams collaborate mainly from our sites, where innovation, learning, and teamwork thrive. Flexibility is possible and discussed with the manager based on business and role needs.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Group People & Culture, a part of Volvo Group, we create the foundation and frameworks for people growth and organizational development, to drive the people agenda that enables the realization of the Volvo Group aspirations through people strategy and commitment. You will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead.