Junior Executive Assistant, Dutch

Jobtailor; Wrocław; On-site; PLN 60,000 - 90,000; Full time

Job summary

Jobtailor in Wroclaw is looking for a proactive Administrative Support specialist fluent in Dutch and English to join the team. You will manage calendars, prepare meeting minutes, handle communications and reports, and own SharePoint-related tasks, delivering top-notch support to clients as the first point of contact.

The role requires strong organizational skills, attention to detail, and the ability to work both independently and in a team, with a focus on customer-oriented service and

Qualifications

• Fluent in Dutch and English (B2/C1)
• Enjoy performing various administrative tasks
• Proactive and open minded
• Able to work as individual contributor and in a team
• Customer oriented
• Attention to details
• Excellent communications and organizational skills
• Well-developed ownership skills
• Good knowledge of MS Office package (Excel, PowerPoint, Outlook)
• Professional experience in administrative support is a plus

Responsibilities

• Execute administrative duties such as: Calendar and meeting management
• Travel and expenses management
• Agenda and meeting minutes preparation
• Various reporting and ownership of internal files
• Preparing relevant communication, reports and presentations
• Distribution lists management
• SharePoint ownership
• Other administrative and ad-hoc tasks
• Understanding and recognizing the business needs of our clients
• Delivering the highest standard of support as a first point of contact

Skills

Dutch language

English language

Calendar management

Meeting minutes

Communication skills

Organizational skills

Team collaboration

Ownership skills

Attention to detail

Customer orientation

Tools

MS Office Suite

SharePoint

Job description

• Execute administrative duties such as: Calendar and meeting management
• Travel and expenses management
• Agenda and meeting minutes preparation
• Various reporting and ownership of internal files
• Preparing relevant communication, reports and presentations
• Distribution lists management
• SharePoint ownership
• Other administrative and ad-hoc tasks
• Understanding and recognizing the business needs of our clients
• Delivering the highest standard of support as a first point of contact

Requirements

• You are fluent in Dutch and English languages (B2/C1 level)
• You enjoy performing various administrative tasks
• You are very proactive and open minded
• You can work as individual contributor and within a team
• Customer orientation
• Attention to details
• Excellent communications and organizational skills
• Well-developed ownership skills
• Good knowledge of MS Office package (Excel-PowerPoint and Outlook)
• Professional experience in administrative support (this will be an additional advantage).

Core Competencies

Demonstrates strong administrative support capabilities, including calendar management, report preparation, and effective communication in both Dutch and English. Proficient in MS Office tools and committed to delivering high-quality customer service.

Highest-signal resume keywords

• Fluency In Dutch And English
• Calendar And Meeting Management
• MS Office Proficiency
• Customer Orientation
• Attention To Detail

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Meeting Minutes Preparation
• Report Preparation
• SharePoint Ownership
• Travel And Expenses Management

Soft Skills

• Proactive Attitude
• Excellent Communication Skills
• Organizational Skills
• Team Collaboration
• Ownership Skills

Industry Keywords

• Administrative Support
• Client Business Needs
• Internal File Management
• Distribution Lists Management

Tools & Technologies

• MS Office (Excel, PowerPoint, Outlook)
• SharePoint