Junior Administration & Coordination Specialist

Antal; Warszawa; On-site; PLN 60,000 - 80,000; Full time

Job summary

Antal is seeking a Junior Administration & Coordination Specialist to support an international financial environment in Warsaw. The role focuses on coordination, documentation and administrative support of business processes.

This position may suit candidates with experience in legal administration, corporate services or team support. You will coordinate documentation, monitor deadlines, and ensure smooth information flow between teams and stakeholders, while supporting corporate and

Qualifications

• Previous experience as a Legal Secretary, Team Assistant, Administrative Specialist or in a similar position.
• Experience in Corporate Services would be an advantage
• Confidence in working with documentation and multiple stakeholders
• University degree or ongoing studies
• English at minimum C1 level

Responsibilities

• Providing administrative and organizational support to the team
• Coordinating documentation and ongoing business processes
• Preparing, reviewing and maintaining documents
• Monitoring deadlines and the progress of ongoing matters
• Coordinating the flow of information between teams and stakeholders
• Supporting corporate and administrative processes
• Cooperating with international stakeholders

Skills

Organizational skills

Attention to detail

Stakeholder coordination

Education

University degree or ongoing studies

Job description

Junior Administration & Coordination Specialist

Junior Administration & Coordination Specialist

Location: Warsaw

We are looking for a Junior Administration & Coordination Specialist to join an international financial environment.

Unlike a typical accounting position, this role focuses primarily on coordination, documentation and administrative support of business processes. It could be particularly interesting for candidates with experience in legal administration, corporate services or team support.

Your responsibilities:

• Providing administrative and organizational support to the team
• Coordinating documentation and ongoing business processes
• Preparing, reviewing and maintaining documents
• Monitoring deadlines and the progress of ongoing matters
• Coordinating the flow of information between teams and stakeholders
• Supporting corporate and administrative processes
• Cooperating with international stakeholders

What we are looking for:

• Previous experience as a Legal Secretary, Team Assistant, Administrative Specialist or in a similar position
• Experience in Corporate Services would be an advantage
• Strong organizational skills and attention to detail
• Confidence in working with documentation and multiple stakeholders
• University degree or ongoing studies
• English at minimum C1 level

Why apply for an Antal job offer?

When your application is successful, you will be supported by a dedicated Consultant who will stay in regular contact with you (via email or phone), help you prepare for interviews with your future employer, and ensure a smooth and professional recruitment process.

About Antal

Antal is a leading recruitment and HR advisory company, present in Poland since 1996 and later expanded to the Czech Republic and Hungary. Across the CEE region, we employ around 150 professionals who deliver a full range of services – from specialist and executive recruitment, employee outsourcing and HR consulting, to employer branding and market research.

Our division-based structure combines deep industry expertise with functional specialisation, enabling us to provide tailored solutions for companies in every sector. We act as a trusted partner for both employers and candidates, sharing our knowledge and guiding them through every stage of the talent journey. We connect exceptional people with the right opportunities and help organisations build successful teams.