Investor Relations Administrative Support

Trakstar; Polska; Hybrid; PLN 193,000 - 278,000; Full time

Benefits offered by this job

Fully remote

Training & mentorship

Career growth

Job summary

AxisKey's InvestorOps division is hiring an Investor Relations Administrative Support to provide dedicated administrative and operational support to our investor relations function. You will coordinate investor meetings, manage calendars, maintain CRM records, and support investor communications while ensuring accuracy and timely follow-ups.

This remote role is 100% English, offers fully remote work with U.S.-based clients, ongoing training, and clear career growth opportunities within an

Qualifications

• Must have fluent English communication (written and spoken).
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple tasks, meetings, and follow-ups simultaneously.
• Strong written and verbal communication skills.
• Comfortable working with CRM systems, records, and structured data.
• Proactive mindset and willingness to take ownership of responsibilities.
• Strong follow-through and ability to work with different teams.

Responsibilities

• Schedule and coordinate investor meetings.
• Manage confirmations, reminders, calendar updates, and follow-ups.
• Maintain accurate CRM records for investors.
• Update investor activities, meeting outcomes, notes, and follow-ups.
• Maintain CRM data hygiene and data completeness.
• Assist with investor communications and administrative follow-ups.
• Track pending actions and ensure timely follow-ups.
• Support calendar management and day-to-day Investor Relations coordination.
• Provide administrative support to maintain an organized Investor Relations process.
• Support additional Investor Relations projects as needed.

Skills

Fluent English

Organizational skills

Attention to detail

Time management

CRM systems

Proactive mindset

Follow-through

Tools

CRM software

Job description

We're Hiring: Investor Relations Administrative Support

Remote (Latin America) | Full-Time | Fully Remote

About Us

InvestorOps is the investor relations and capital raising division of AxisKey (formerly Industry FinTech), dedicated exclusively to helping private market companies grow their investor base and successfully raise capital.

Through InvestorOps, we recruit, train, and support investor relations professionals who become an extension of our clients' teams, helping manage investor pipelines, build meaningful investor relationships, and execute capital raising strategies.

Headquartered in Miami with a growing global team, we support leading private equity firms, real estate sponsors, venture capital funds, startups, and other private market companies across the United States.

We're looking for highly organized professionals who thrive in fast-paced environments, enjoy working with people, and want to build a long-term career supporting investor relations and capital raising operations.

The Role

We're hiring an Investor Relations Administrative Support professional to provide dedicated administrative and operational support to our Investor Relations function.

You'll help keep the investor relations process organized and responsive by coordinating investor meetings, managing calendars and follow-ups, maintaining accurate CRM records, and supporting investor communications.

You'll also be responsible for ensuring investor activities and interactions are properly documented, information remains accurate and up to date, and important follow-ups are completed on time.

This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.

What You'll Do

• Schedule and coordinate investor meetings
• Manage meeting confirmations, reminders, calendar updates, and follow-ups
• Maintain accurate and up-to-date investor records withtin the CRM
• Update investor activities, meeting outcomes, notes, and follow-up items
• Maintain CRM data hygiene and ensure investor information is complete and accurate
• Assist with investor communications and administrative follow-ups
• Track pending actions and ensure important follow-ups are completed on time
• Support calendar management and day-to-day Investor Relations coordination
• Provide administrative and operational support to maintain an organized and responsive Investor Relations process
• Support additional Investor Relations projects and operational initiatives as needed

What We're Looking For

Must-Haves

• MUST! Fluent English communication (written and spoken) - This position is 100% in English.
• Strong organizational and time-management skills
• Exceptional attention to detail and accuracy
• Ability to manage multiple tasks, meetings, and follow-ups simultaneously
• Strong written and verbal ccommunication skills
• Comfortable working with CRM systems, records, and structured data
• Proactive mindset and willingness to take ownership of assigned responsibilities
• Strong follow-through and ability to work effectively with different team members
• Adaptability and ability to learn new processes and workflows

Bonus Points For

• Previous experience in administrative support, operations, or Investor Relations
• Familiarity with CRM platforms or data management systems
• Experience coordinating calendars and meetings
• Interest in FinTech, Investor Relations, financial services, or private capital markets

What You'll Get

• Competitive base monthly salary.
• Fully remote work with U.S.-based clients.
• Ongoing training and mentorship in investor relations and private capital markets.
• Career growth opportunities.
• Collaborative international team environment.