Intern HR Payroll and Time Management with Italian

Boehringer Ingelheim GmbH; Wrocław; On-site; PLN 28,000 - 50,000; Part time

Benefits offered by this job

Paid internship

Job summary

The Boehringer Ingelheim GmbH is offering a paid 6-month internship for an HR Payroll and Time Management Intern with Italian. You will learn to run daily HR tasks, manage employee data, and support time management and payroll processes using our tools.

Office presence is required on-site in Wrocław at least three days a week. Ideal candidates are students or graduates with English and Italian at least at B2, eager to learn, organized, proactive and discreet, with familiarity in MS Office and HR

Qualifications

• Proficiency in English and Italian (minimum B2 level).
• Willingness to learn HR administration tasks and systems.
• Ability to work with confidentiality and handle data carefully.

Responsibilities

• Maintain employee data on a regular basis.
• Participate in training sessions and team meetings.
• Process Time Management and Payroll transactions in the system.
• Handle multiple data entries in Time Management and Payroll systems.
• Support projects, research activities and team engagement initiatives.
• Prepare and analyze reports.
• Respond to Payroll and Time Management inquiries via phone and email.
• Identify opportunities for process improvements and assist implementation.

Skills

English proficiency

Italian proficiency

Communication skills

Organizational skills

Attention to detail

Empathy

Team player

Service mindset

Tools

MS Office (Word/Excel)

SAP

SuccessFactors

ServiceNow

OpenText

DocuSign

Job description

Intern HR Payroll and Time Management with Italian

The Position

Joining our company, you will gather an overview of the GBS-HR Organization with a particular focus on the tasks and responsibilities of the Payroll and Time Management team. You will be qualified to independently contribute to the daily run-mode activities. As an intern, you will be able to support the team on daily tasks by learning how to use different tools and systems, how to process various Personal Administration tasks.

The start time of our 6 months long paid internship program, as well as the working hours, can be flexibly adjusted to your availability. We are meeting on-site in our office in Wocław at least 3 days a week.

Tasks & responsibilities

As an HR Payroll and Time Management Intern with Italian, you will be responsible for:

• Maintaining employee data on a regular basis.
• Participating in training sessions (according to the training schedule) and workshops.
• Participating in team and country meetings.
• Processing Time Management and Payroll transactions in the system, depending on team needs.
• Handling multiple data entries in Time Management and Payroll systems.
• Supporting projects, research activities, and team engagement initiatives.
• Preparing and analyzing reports.
• Responding to Payroll and Time Management inquiries, ranging from simple to complex, via phone and email using our case management system.
• Identifying opportunities for process improvements and supporting their implementation.

Requirements

You should have good communication skills in English and Italian (minimum B2 level) and be a student or graduate interested in HR Administration or a related field.

Additionally, we are looking for:

• Willingness to learn new skills and to take over responsibility for the assigned tasks.
• Proactivity, good organization of the own work and the ability to prioritize.
• Attention to detail and problem-solving skills with high level of reliability and confidentiality.
• Empathy, team spirit and service-oriented mindset.
• Existing experience in a professional business environment, e.g. previous internships or relevant student work is a plus.
• Knowledge of MS Office (Word and Excel). Previous experience in operating on any HR systems will help you to get acquainted with our toolset (SAP, SuccessFactors, ServiceNow, OpenText, DocuSign) faster.