Interim Outbound Operations Specialist

Jobtailor; Katowice; On-site; PLN 50,220 - 83,700; Full time

Job summary

Jobtailor in Poland seeks a logistics specialist for a fixed 6-month term to manage proofs of origin, export documents, and shipments for international orders.

You will use ERP and Web Vendor Portal, ensure data accuracy, and coordinate with Sourcing Depts. Strong Excel skills and English are essential, with willingness to travel to Guess HQ in Switzerland.

Qualifications

• High School Diploma required.
• At least 1 year of logistics, transportation or customs experience.
• Excellent English, both written and spoken.
• Very strong Excel skills with pivot tables and lookup functions.
• Strong analytical skills and attention to detail.
• Team player with ability to adapt in a changing environment.
• Willingness to business travel (to Guess HQ in Switzerland).

Responsibilities

• Manage load in ERP for proofs of origin and coordinate with sourcing/depts.
• Implement IT tools to load and maintain information.
• Review data for deficiencies, correct incompatibilities, and liaise with Sourcing Depts.
• Monitor export documents monthly and coordinate with CS to provide imports proofs.
• Allocate international customer orders and prepare shipments and documents.
• Maintain confidentiality.

Skills

Analytical skills

Team attitude

Multi-tasking

Adaptability

Communication

Education

High School Diploma

Tools

ERP Systems

Web Vendor Portal

Job description

Responsibilities

• The offer below applies to employment for a fixed period (6 months)
• Manage the load in the company ERP of proofs of origin for products arriving at Guess DCs retrieving them in the Company Web Vendor Portal or requesting them to Sourcing Depts
• Be active part in the implementation of an IT tool to load and maintain information
• Review data for deficiencies or errors, correct any incompatibilities and check output, deal directly with Sourcing Depts to advise of errors from Vendors and follow up
• On monthly base, monitor all Export Customs Documents not yet cleared and involve CS depts to push customers providing the related Import proofs
• Ensure International Customer orders are allocated effectively, efficiently and timely and prepare shipments and all necessary documents according to their requests
• Keep information confidential

Requirements

• High School Diploma
• At least 1 year of previous experience in Logistics, Transportation or Customs brokers
• Excellent English, written and spoken
• Very strong Excel skills, experience with database management, pivot tables and functions Vlookup/Hlookup
• Strong analytical skills with an eye for detail
• Good team attitude
• Ability to work in a team environment, strong multi-task skills, ability to adapt to a constantly changing work environment
• Availability to Business Trips (mainly to Guess HQ in Switzerland)

Core Competencies

Demonstrates strong analytical skills and proficiency in Excel, including database management and functions such as Vlookup and Hlookup. Capable of managing logistics and customs documentation while ensuring effective communication with sourcing departments and customers.

Highest-signal resume keywords

• Logistics Management
• Customs Documentation
• Excel Proficiency
• Data Analysis
• Team Collaboration

Hard Skills

• Logistics
• Transportation
• Customs Brokers
• Database Management
• Excel
• Pivot Tables
• Vlookup
• Hlookup
• Data Review
• Document Preparation

Soft Skills

• Analytical Skills
• Team Attitude
• Multi-tasking
• Adaptability
• Communication

Certifications & Qualifications

• High School Diploma

Industry Keywords

• Export Customs
• Import Proofs
• Sourcing Departments
• Customer Service
• International Orders

Tools & Technologies

• ERP Systems
• Web Vendor Portal