Customer Service Representative

Jobtailor; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Jobtailor in Warszawa is seeking a detail-oriented Logistics and Customer Service Coordinator to lead onboarding, set up vendors, and ensure accurate documentation across customer orders.

You will coordinate with 3PL providers, manage inventory replenishment, and collaborate with cross-functional teams to improve processes while maintaining data integrity and invoicing standards.

Qualifications

• 1–3 years of experience in logistics and customer service.
• Experience with order fulfillment, inventory, and customer relations.
• Proficiency in coordinating with 3PL or co-packing is preferred.

Responsibilities

• Lead onboarding by setting up vendor approvals and documenting customer profiles.
• Build and maintain strong customer relationships and ensure data integrity across orders.
• Drive process improvements and operational efficiency in customer operations.

Skills

Logistics Experience

Customer Service Experience

Order Processing

Data Integrity Management

Inventory Replenishment Planning

3PL Coordination

German Language Proficiency

Fluency in English

Polish Language

Education

High School Diploma or equivalent

Tools

EDI System

3PL Services

Job description

Responsibilities

• Lead new customer onboarding by setting up ZURU as an approved vendor and completing customer profile documentation
• Build and maintain strong, long-term customer relationships
• Drive operational efficiency and continuous process improvements across customer operations
• Manage customer-specific product listing requirements and maintain data integrity
• Train and monitor the China CSR team on product listings and compliance
• Master customer order fulfillment guidelines and oversee accurate order execution
• Map customer order fields to ZURU’s EDI/system for automated order processing
• Lead inventory replenishment planning and manage replenishment schedules
• Collaborate with the China CSR team to allocate stock in the system
• Liaise with 3PL providers and customers to resolve routing and fulfillment issues
• Coordinate specialized 3PL services, including co-packing, display assembly, palletizing, and stickering
• Ensure compliance with customer- and country-specific invoicing requirements
• Partner with China CSR and System Support teams to automate document generation
• Monitor order payment status and support accounts receivable reconciliation
• Assist with customer billing disputes
• Identify and resolve operational issues and improve 3PL performance
• Respond to customer inquiries and provide administrative, coordination, and operational support

Requirements

• High school diploma or equivalent
• 1–3 years of experience in logistics and customer service
• Experience in order fulfillment, inventory, and customer relations
• Experience coordinating with 3PL or co-packing is a preferred advantage
• Strong communication and multitasking skills
• Strong problem-solving and organizational skills
• Fluency in English, Polish, and German
• German proficiency level required on application

Core Competencies

Demonstrates expertise in customer onboarding, order fulfillment, and inventory management while ensuring compliance with invoicing requirements. Proficient in building customer relationships and driving operational efficiency through collaboration with cross-functional teams.

Highest-signal resume keywords

• Customer Onboarding
• Order Fulfillment
• Inventory Management
• 3PL Coordination
• Fluency in German

Hard Skills

• Logistics Experience
• Customer Service Experience
• Order Processing
• Data Integrity Management
• Inventory Replenishment Planning

Soft Skills

• Strong Communication Skills
• Multitasking Skills
• Problem-Solving Skills
• Organizational Skills

Industry Keywords

• Customer Relations
• Co-Packing
• Invoicing Compliance

Tools & Technologies

• EDI System
• 3PL Services