Hybrid Front Desk & Contractor Documentation Admin

Grand Parade; Kraków; Hybrid; PLN 47,000 - 78,000; Full time

Benefits offered by this job

Maternity leave

Discounts

Pension

Wellbeing programs

Hybrid work

Job summary

evoke is seeking a Front Desk Support Assistant to oversee day-to-day administrative tasks with a focus on front desk operations and contractor documentation processes. The role ensures a professional and welcoming office experience while supporting compliant and efficient administration of third-party contractor documentation.

You will welcome guests, manage calls, assist with mail, and support access control and documentation workflows in a hybrid work environment at evoke.

Qualifications

• Client- and service-oriented mindset.
• Strong organizational skills and attention to detail, particularly with documentation.
• Good written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to follow established processes while taking ownership of day-to-day tasks.

Responsibilities

• Maintain day-to-day front desk operations and provide a welcoming experience for employees, visitors and contractors.
• Welcome and assist guests and visitors, directing them to the appropriate people or areas.
• Handle incoming calls and general enquiries and redirect them as appropriate.
• Receive, sort and distribute incoming mail and deliveries.
• Support office access control processes, including identity verification and issuing visitor passes.
• Follow security procedures and report unusual or suspicious activity in line with company guidelines.
• Archive, store and maintain documentation in accordance with applicable procedures and regulations.
• Support the day-to-day administration of documentation related to third-party contractors.
• Coordinate the collection, verification and processing of required contractor documentation.
• Maintain accurate and up-to-date contractor records and support appropriate document flow between relevant internal stakeholders.
• Support contractors with administrative queries and provide guidance on relevant processes

Skills

Client focus

Organizational skills

Communication skills

Discretion with confidential info

Process ownership

Understanding of work contracts (UoP,B

Job description

evoke is seeking a Front Desk Support Assistant to oversee day-to-day administrative tasks with a focus on front desk operations and contractor documentation processes. The role ensures a professional and welcoming office experience while supporting compliant and efficient administration of third-party contractor documentation.

You will welcome guests, manage calls, assist with mail, and support access control and documentation workflows in a hybrid work environment at evoke.