Hybrid Office Assistant — Grow with a Tech Team

Vecten; Warszawa; Hybrid; PLN 56,000 - 67,000; Full time

Benefits offered by this job

Private healthcare

Multisport card

Remote work 1 day per week

Job summary

Vecten is seeking an Office Assistant to join our Warsaw team and support the Office Manager. You will help different teams with day-to-day tasks, manage equipment, onboarding, and onboarding processes, and coordinate office operations.

This role is ideal for someone starting their career who values ownership, strong organization, and proactive communication in a dynamic tech environment. A hybrid option (1 day remote) and a central Warsaw office are provided.

Qualifications

• Good organizational skills and the ability to juggle several tasks and set priorities.
• A “getting things done” attitude and a strong sense of ownership.
• Strong communication skills and an easy-going approach to working with people.
• Initiative and eagerness to learn new things.
• Good knowledge of Google Workspace (Docs, Sheets, Calendar).
• Familiarity with Notion and AI tools and using them in everyday work is a plus.

Responsibilities

• Supporting the Office Manager and helping different teams across the company with day-to-day tasks.
• Managing company equipment: inventory, handovers, repairs, and disposal of old devices.
• Handling onboarding: equipment prep, handover documents, welcome packs.
• Assisting offboarding: collecting equipment, wiping devices, updating inventory.
• Ordering office supplies and groceries to keep the office running smoothly.
• Handling daily office admin: mail, meeting rooms, archiving documents.
• Booking flights and hotels for business trips.
• Organizing company events and coordinating with vendors.
• Coordinating gifts for clients and team members.
• Ordering company merch and supporting team benefits.

Skills

Organizational skills

Ownership mindset

Communication skills

Initiative & learning

Polish fluency

English B1+

Tools

Google Workspace

Notion

AI tools

Job description

Vecten is seeking an Office Assistant to join our Warsaw team and support the Office Manager. You will help different teams with day-to-day tasks, manage equipment, onboarding, and onboarding processes, and coordinate office operations.

This role is ideal for someone starting their career who values ownership, strong organization, and proactive communication in a dynamic tech environment. A hybrid option (1 day remote) and a central Warsaw office are provided.