Hybrid Exec Assistant: Calendar, Travel & Onboarding

Aptiv; Kraków; Hybrid; PLN 60,000 - 76,000; Part time

Benefits offered by this job

Private health care

Life insurance

Well-Being Program

Hybrid work (min. 47 days/yr remote)

Employer pension plan (+3.5% on gross)

Multisport card

Sports groups

Job summary

Aptiv in Krakow is seeking an Administrative Assistant for a fixed-term contract to support defined managers with travel, expense reports, and daily calendars. The role involves acting as a liaison between managers and customers/employees and handling emails and onboarding processes.

The ideal candidate brings experience with multinational teams, fluent English, strong MS Office skills, and a planning mindset. German language skills would be an asset in this hybrid Krakow office.

Qualifications

• Experience as an administrative assistant to multinational teams.
• Fluent English in writing and speaking.
• Proficient with Microsoft Office (Word, PowerPoint, Excel).
• Strong planning and scheduling mindset.
• Ability to consolidate presentations, download reports, and write memos.
• Confidential and flexible mindset.
• Excellent communication skills.
• Based in Krakow.
• Experience as Personal Assistant or Secretary would be an asset.
• German language would be an asset.

Responsibilities

• Book travel arrangements, manage expense reports for defined managers.
• Act as point of contact between defined managers and customers/employees.
• Scans and organize emails for defined managers.
• Administrative support for schedules, coordination of daily calendars and other tasks for defined managers.
• Organize office equipment.
• Support onboarding of new employees.
• Suggests more efficient ways to run the office and troubleshoot malfunctions.

Skills

Fluent English

Plan & Schedule

Confidentiality

Excellent communication

German (asset)

Tools

Microsoft Office

Job description

Aptiv in Krakow is seeking an Administrative Assistant for a fixed-term contract to support defined managers with travel, expense reports, and daily calendars. The role involves acting as a liaison between managers and customers/employees and handling emails and onboarding processes.

The ideal candidate brings experience with multinational teams, fluent English, strong MS Office skills, and a planning mindset. German language skills would be an asset in this hybrid Krakow office.