Executive Assistant

Aptiv; Kraków; Hybrid; PLN 60,000 - 76,000; Part time

Benefits offered by this job

Private health care

Life insurance

Well-Being Program

Hybrid work (min. 47 days/yr remote)

Employer pension plan (+3.5% on gross)

Multisport card

Sports groups

Job summary

Aptiv in Krakow is seeking an Administrative Assistant for a fixed-term contract to support defined managers with travel, expense reports, and daily calendars. The role involves acting as a liaison between managers and customers/employees and handling emails and onboarding processes.

The ideal candidate brings experience with multinational teams, fluent English, strong MS Office skills, and a planning mindset. German language skills would be an asset in this hybrid Krakow office.

Qualifications

• Experience as an administrative assistant to multinational teams.
• Fluent English in writing and speaking.
• Proficient with Microsoft Office (Word, PowerPoint, Excel).
• Strong planning and scheduling mindset.
• Ability to consolidate presentations, download reports, and write memos.
• Confidential and flexible mindset.
• Excellent communication skills.
• Based in Krakow.
• Experience as Personal Assistant or Secretary would be an asset.
• German language would be an asset.

Responsibilities

• Book travel arrangements, manage expense reports for defined managers.
• Act as point of contact between defined managers and customers/employees.
• Scans and organize emails for defined managers.
• Administrative support for schedules, coordination of daily calendars and other tasks for defined managers.
• Organize office equipment.
• Support onboarding of new employees.
• Suggests more efficient ways to run the office and troubleshoot malfunctions.

Skills

Fluent English

Plan & Schedule

Confidentiality

Excellent communication

German (asset)

Tools

Microsoft Office

Job description

This is a fixed-term contract

Your Role

• Book travel arrangements, manage expense reports for defined managers

• Act as point of contact between defined managers and customers/employees

• Scans and organize emails for defined managers

• Administrative support for schedules, coordination of daily calendars and other tasks for defined managers

• Organize office equipment

• Support onboarding of new employees

• Suggesting more efficient ways to run the office and troubleshoot malfunctions

Your Background

• Experience as an administrative assistance to multinational teams

• Fluent English language: writing and speaking

• Good knowledge of Microsoft Office tools (Word, PowerPoint, Excel)

• Planning and scheduling mindset with time management skills

• Ability to consolidate presentations, download reports, write memos

• Confidential and flexible mindset

• Excellent communication skills

• Based in Krakow

• Experience as Personal Assistant or Secretary would be an asset

• German language speaker would be an asset

Why join us?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.

• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.

• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv:

• Private health care (Signal Iduna) and Life insurance for you and your beloved ones

• Well-Being Program that includes regular webinars, workshops, and networking events

• Hybrid work (min. 47 days/yr of remote work, flexible working hours)

• Employee Pension Plan paid by the employer (you get + 3,5% on each gross salary)

• Access to sports groups and Multisport card

#LI-MU1

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Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.