Executive Assistant

Aptiv; Poland; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work (min. 47 days/yr remote)

Job summary

Aptiv is hiring an Administrative Assistant in Krakow on a fixed-term contract with a hybrid work setup. You will support defined managers with travel bookings, calendar coordination, and expense management, while acting as the liaison between managers, customers, and staff.

The role emphasizes communication, organization, and process improvement, with additional tasks like onboarding new employees and handling office logistics. Fluency in English is essential, and Polish location is preferred.

Qualifications

• Experience as an administrative assistant to multinational teams.
• Fluent English language: writing and speaking.
• Good knowledge of Microsoft Office tools (Word, PowerPoint, Excel).
• Planning and scheduling mindset with time management skills.
• Ability to consolidate presentations, download reports, write memos.
• Confidential and flexible mindset.
• Excellent communication skills.
• Based in Krakow.
• Experience as Personal Assistant or Secretary would be an asset.
• German language speaker would be an asset.

Responsibilities

• Book travel arrangements, manage expense reports for defined managers.
• Act as point of contact between defined managers and customers/employees.
• Scans and organize emails for defined managers.
• Administrative support for schedules, coordination of daily calendars and other tasks for defined managers.
• Organize office equipment.
• Support onboarding of new employees.
• Suggesting more efficient ways to run the office and troubleshoot malfunctions.

Skills

Fluent English

Excellent communication

Planning and scheduling

Time management

Confidential mindset

Flexible mindset

Multinational teams experience

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

This is a fixed-term contract.

Your Role

• Book travel arrangements, manage expense reports for defined managers.
• Act as point of contact between defined managers and customers/employees.
• Scans and organize emails for defined managers.
• Administrative support for schedules, coordination of daily calendars and other tasks for defined managers.
• Organize office equipment.
• Support onboarding of new employees.
• Suggesting more efficient ways to run the office and troubleshoot malfunctions.

Your Background

• Experience as an administrative assistance to multinational teams.
• Fluent English language: writing and speaking.
• Good knowledge of Microsoft Office tools (Word, PowerPoint, Excel).
• Planning and scheduling mindset with time management skills.
• Ability to consolidate presentations, download reports, write memos.
• Confidential and flexible mindset.
• Excellent communication skills.
• Based in Krakow.
• Experience as Personal Assistant or Secretary would be an asset.
• German language speaker would be an asset.

Why join us?

You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs. You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents. You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

Your Benefits at Aptiv

• Private health care (Signal Iduna) and Life insurance for you and your beloved ones
• Well-Being Program that includes regular webinars, workshops, and networking events
• Hybrid work (min. 47 days/yr of remote work, flexible working hours)
• Employee Pension Plan paid by the employer (you get + 3,5% on each gross salary)
• Access to sports groups and Multisport card

#LI-MU1 Privacy Notice - Active Candidates: https://www.aptiv.com/privacy-notice-active-candidates

Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.

Aptiv is a global technology company that develops safer, greener and more connected solutions enabling the future of mobility. Headquartered in Dublin, Aptiv has approximately 180,000+ employees and operates 12 technical centers, as well as manufacturing sites and customer support centers in 44 countries. Visit aptiv.com. Please review Aptiv's privacy policy by following this link: https://www.aptiv.com/privacy-notice