HR Process & Operations Specialist

Noble Corporation; Województwo pomorskie; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Group Life Insurance

Private Health Care

MultiSport Card

Development Program

LinkedIn Learning Platform

Parking space

Pension program

Pastries and fruits in the office

Job summary

Noble Corporation in Poland seeks an experienced HR Administrator to manage HR systems, data reporting, and process improvements across the organization. You will act as a superuser for HR platforms, support payroll activities, and ensure data accuracy and regulatory compliance.

The role involves preparing workforce analyses, dashboards, and reports for leadership, while coordinating with Payroll, HRIS, and Employee Cycle teams. Hybrid work and growth opportunities are offered.

Qualifications

• Bachelor’s or master’s degree in HR, business, finance, information systems, or a related field.
• English proficiency at least B2.
• Minimum 3 years in HR administration, HR systems, reporting, process improvement, or a similar HR operations role.
• Strong understanding of HR processes, labour law, compensation and benefits.
• Experience with HR systems (Workday, Calamari or similar) as a superuser; payroll-related tools is an advantage.
• Strong analytical and problem-solving skills with the ability to interpret and present data.
• Experience in process improvement, system implementation, or optimization projects.
• Advanced Excel; Power BI knowledge is a plus.

Responsibilities

• Serve as the primary contact for employee queries related to HR administration, labour law, internal policies, compensation, benefits, and payslips.
• Act as a key user and administrator for HR systems, ensuring data accuracy and continuous improvement.
• Participate in HR projects, process improvements, and initiatives supporting operational excellence.
• Monitor data quality inputs across HR systems and identify opportunities for Location HR process improvement.
• Prepare regular and ad hoc HR and workforce reports, analyses, and dashboards for location HR population to meet Board requirements.
• Support the implementation and transition of HR systems, tools, and functionalities in collaboration with Payroll, HRIS and Employee Cycle teams.
• Maintain employee payroll records, data, and documents, ensuring accuracy and compliance with governmental regulations.
• Provide support and back-up for the monthly payroll process, including data gathering, verification, and submission to the third-party payroll provider.
• Create and maintain HR system documentation, procedures, user guides, and training materials based on Polish labor law and provide related trainings.
• Check and manage sick leaves and maternity-related leaves in the system, ensuring accuracy and communication.
• Coordinate occupational medicine processes and issue medical examination referrals.

Skills

HR administration

Data analysis

Communication skills

Problem-solving

Attention to detail

Education

Bachelor’s or Master’s degree in HR/related field

Tools

Workday

Calamari

HRIS

Job description

Responsibilities

In this role, you will focus primarily on HR administration, HR systems, reporting, data quality, and process improvement initiatives. You will act as a key user and administrator for HR-related systems, support system enhancements, prepare workforce analyses and dashboards, and contribute to solutions that improve efficiency and employee experience across the organization. Payroll-related responsibilities will remain part of the role, mainly through support and back-up activities performed in cooperation with the Payroll and HR Specialist. Your Responsibilities Serve as the primary contact for employee queries related to HR administration, labour law, internal policies, compensation, benefits, and payslips. Act as a key user and administrator for HR systems, ensuring data accuracy, proper system functionality, and continuous improvement. Participate in HR projects, process improvements, and initiatives supporting operational excellence. Monitor data quality inputs across HR systems (Workday, Calamari, and other vendor systems) and identify opportunities for Location HR process improvement. Prepare regular and ad hoc HR and workforce reports, analyses, and dashboards for location HR population to meet Board requirements for reporting. Support the implementation and transition of HR systems, tools, and functionalities, as well as related process improvements in close collaboration with Payroll, HRIS and Employee Cycle teams. Maintain employee payroll records, data, and documents, ensuring accuracy and compliance with governmental regulations. Provide support and back-up for the monthly payroll process, including data gathering, verification, and submission to the third-party payroll provider, and working time regulations in cooperation with the Payroll and HR Specialist. Create and maintain HR system documentation, procedures, user guides, and training materials based on Polish labor law and provide related trainings to relevant managers and employees. Check and manage sick leaves and maternity-related leaves in the system, ensuring accuracy, compliance, and effective communication with employees and managers. Coordinate occupational medicine processes and issue medical examination referrals.

Requirements

• Bachelor’s or master’s degree in Human Resources, Business Administration, Finance, Information Systems, or a related field.
• English proficiency at a minimum B2 level.
• Minimum of 3 years of experience in HR administration, HR systems, reporting, process improvement, or a similar HR operations role.
• Strong understanding of HR processes, HR systems, labour law, compensation, benefits, and basic payroll principles.
• Strong knowledge of HR systems, such as Workday, Calamari, or similar platforms (superuser role); experience with payroll-related tools is an advantage.
• Strong analytical and problem-solving skills with the ability to interpret and present data.
• Experience in process improvement, system implementation, or optimization projects.
• Advanced Microsoft Office 365 skills, particularly Excel; knowledge of Power BI is an advantage.
• Attention to detail and ability to maintain accurate records and data.
• Strong interpersonal and communication skills.

What we offer

• Great opportunity to work in an international company that values employees and provides right environment for right people
• Hybrid work (3 days from the office, 2 days from home)
• Strong focus on work-life balance
• Chance to contribute in the high-level service provided to our rigs globally
• Group Life Insurance
• Private Health Care
• MultiSport Card
• Development Program
• LinkedIn Learning Platform
• Parking space
• Prepaid card to cover your costs of entertainment, culture or food (after probation period)
• Employee Pension Program (Pracownicze Programy Emerytalne)
• Pastries and fruits in the office
• Office located in well-communicated city area in Gdańsk Centre

This job position is open in Poland - candidates must have current legal authorisation to live and work in Poland.

Noble is a leading offshore drilling contractor. We own and operate one of the most modern and technically advanced fleets. Noble has been engaged in the contract drilling of oil and gas wells since 1921. Noble performs, through its subsidiaries, contract drilling services with a fleet of offshore drilling units focused largely on ultra-deepwater and high specification jackup drilling opportunities in both established and emerging regions worldwide. Our vision is to be the leading offshore driller by being first choice for employees, customers, and investors. Our mission is drilling to power the world responsibly.

Noble is an equal employment opportunity employer and does not discriminate based on an applicant’s or employee’s race, color, sex, religion, national origin, age, citizenship status, physical or mental disability of an otherwise qualified individual, genetic information, membership or application for membership in a uniformed service, engaging in legally protected activity, or any other characteristic protected by applicable law.