HR & Payroll Specialist

Morgan Philips Specialist Recruitment; Województwo mazowieckie; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

Morgan Philips (Hong Kong) seeks a Payroll Process Controller to join the Global HR Services Team in Warsaw. You will ensure accurate, compliant payroll operations and contribute to automation and system improvements across the global HR function.

Responsibilities include overseeing payroll administration, acting as the main contact for employees and HR, and collaborating with HR, Finance, and regional teams to optimize processes while supporting audits and internal controls.

Qualifications

• Bachelor's degree in HR, business administration, finance, or related field.
• 2+ years of experience in HR, payroll, or benefits administration within a multinational environment.
• Experience in a payroll controlling role focusing on oversight and compliance.
• Familiarity with HR systems such as Workday, Payslip, or similar global payroll platforms.
• Proficiency in Excel for data analysis and reporting.
• Interest in process improvement and automation initiatives.
• Solid understanding of payroll regulations, tax compliance, and benefits administration across regions.
• Fluency in English, written and spoken.
• Strong organizational skills with the ability to manage multiple deadlines.

Responsibilities

• Oversee payroll administration, ensuring accuracy and compliance with global and local regulations.
• Act as primary contact for employees and HR teams, resolving payroll queries.
• Partner with HR, Finance, and regional teams to optimize payroll operations.
• Manage relationships with external service providers to support payroll processing and compliance.
• Drive improvements and automation initiatives to enhance efficiency.
• Maintain accurate data in HR/payroll systems and safeguard data integrity.
• Prepare reports on payroll and compliance matters.
• Support audits and adherence to internal controls and legal requirements.

Skills

English fluency

Analytical mindset

Organizational skills

Attention to detail

Process improvement

Education

Bachelor's degree in HR/Business/Finance

Tools

Workday

Payslip

Excel

Job description

Payroll Process Controller

Location: Warsaw

Work model: hybrid

Role Overview

Our Client is looking for a Payroll Process Controller to join Global HR Services Team in Warsaw. In this payroll controlling role, you will help ensure accurate, compliant payroll operations while supporting automation and system improvements across global HR function.

About the Role

• Oversee payroll administration, ensuring accuracy and compliance with global and local regulations
• Act as a key point of contact for employees and HR teams, resolving payroll-related queries
• Partner with HR, Finance, and regional teams to optimize payroll operations
• Manage relationships with external service providers to support seamless payroll processing and compliance
• Pro actively drive improvements and constantly contribute to automation and system integration initiatives that improve efficiency
• Maintain accurate data entry and updates in HR and payroll systems, safeguarding data integrity
• Prepare reports on payroll and compliance matters
• Support audits and help ensure adherence to internal controls and legal requirements

Requirements

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field
• Proven experience (2+ years) in HR, payroll, or benefits administration within a multinational environment
• Experience in a payroll controlling role, with a focus on oversight and compliance rather than hands-on administration
• Familiarity with HR systems such as Workday, Payslip, or similar global payroll platforms
• Proficiency in Excel, including data analysis and reporting
• Interest in process improvement and automation initiatives
• Solid understanding of payroll regulations, tax compliance, and benefits administration across multiple regions
• Fluency in English, both written and spoken
• Strong organizational skills and the ability to manage multiple deadlines

Nice to have:

• Experience in German HR / Payroll
• Familiarity with ticketing systems such as Zendesk
• Additional language skills beyond English
• Analytical mindset with an interest in identifying trends in payroll data
• Up-to-date knowledge of AI tools and large language models, with practical experience applying them to everyday work (e.g., data validation, anomaly detection, document analysis, reporting)
• Openness to experimenting, piloting new ideas, and sharing learnings with the team in a collaborative, evolving environment