HR Operations Specialist with Spanish

Arche Consulting Sp. z o.o.; Katowice; On-site; PLN 52,000 - 78,000; Full time

Benefits offered by this job

Meal Voucher Card (probation)

Social Benefits Fund (ZFŚS)

Employee Referral Program

Private healthcare Allianz

Group life insurance Allianz

MultiSport card

PPE – employer-funded pension 3.5%

Commuter allowance

Sports and wellbeing programs

Professional development opportunities

Prescription glasses co-funding

Job summary

Arche Consulting Sp. z o.o. is seeking an HR Administrator to maintain employee data across HR systems and support lifecycle events.

You will manage time and attendance, assist with pre-payroll checks, and coordinate payroll support for the Spanish entity while ensuring data accuracy and compliance.

Qualifications

• Previous experience in HR Administration or HR Operations.
• Experience with HR data management systems.
• Knowledge of Oracle is advantageous.
• Understanding payroll processes, especially Spanish payroll.
• Professional working proficiency in Spanish and English.
• Attention to detail and strong data management skills.
• Knowledge of Italian is a plus.

Responsibilities

• Maintaining and updating employee data across HR systems to ensure accuracy.
• Managing time and attendance system (Zucchetti) for the Italian entity and updates.
• Verifying time data and conducting pre-payroll checks for accurate reporting.
• Providing payroll support for the Spanish entity.
• Auditing employee expenses in Concur for compliance with travel policies.
• Processing temporary workers, coordinating with staffing agencies.
• Verifying staffing agency invoices and rates per contracts.
• Preparing HR reports and tracking KPIs including absenteeism.
• Supporting CSRD and Pay Gap reporting data collection.

Skills

HR data management

Data validation

Reporting

Spanish

English

Tools

Oracle

Concur

Zucchetti

Job description

Maintaining and updating employee data in HR systems, including salary adjustments, training records and employee lifecycle changes.

Ensuring the accuracy, consistency and integrity of employee data across all HR platforms.

Managing the time and attendance system (Zucchetti) for the Italian entity, including processing employee corrections and system updates.

Verifying time and attendance data and conducting pre-payroll checks to ensure accurate reporting.

Providing support for payroll processes for the Spanish entity.

Reviewing and auditing employee business expenses in Concur to ensure compliance with global and local corporate travel and expense policies.

Managing the administrative processes related to temporary workers and cooperating with staffing agencies.

Verifying staffing agency invoices, including checking applied rates and ensuring compliance with contractual agreements.

Preparing and analysing HR reports, including employee absenteeism reports and key HR performance indicators (KPIs).

Supporting HR and Sustainability teams in collecting data for CSRD (Corporate Sustainability Reporting Directive) and Pay Gap Transparency reporting.

Requirements

Previous experience in HR Administration, Personnel Administration or HR Operations.

Experience working with HR data management systems; knowledge of Oracle will be an advantage.

Understanding of personnel administration and payroll processes, particularly Spanish payroll mechanisms.

Professional working proficiency in Spanish, enabling effective communication in a business environment.

Fluent / professional working proficiency in English.

Ability to work with HR data, validate information and prepare reports.

High level of accuracy, attention to detail and strong data management skills.

Knowledge of Italian will be considered an advantage.

During the 3-month probation period:

Prepaid meal card (Meal Voucher Card).

Access to the Company Social Benefits Fund (ZFŚS), including holiday co-funding and holiday vouchers.

Employee Referral Program.

After successful completion of the probation period:

Private healthcare plan with Allianz.

Group life insurance with Allianz.

MultiSport card.

Employee Pension Scheme (PPE) – employer-funded contribution of 3.5% of gross salary.

Co-funding for prescription glasses.

Commuter allowance (subsidy based on home-to-office distance under internal policy, up to approximately PLN 270 per month).

Various sports initiatives and wellbeing programs.

Professional development and training opportunities.