HR Admin and Payroll Specialist

Greenvolt; Województwo mazowieckie; Hybrid; PLN 89,000 - 134,000; Full time

Benefits offered by this job

Hybrid work

Flexible hours

Benefits platform access

Group life insurance

Private medical care

Extra days off

Professional growth

Job summary

Greenvolt poszukuje specjalisty ds. HR i wynagrodzeń do samodzielnego prowadzenia administracji HR i payroll. Zakres obejmuje naliczanie wynagrodzeń, obsługę umów o pracę, zlecenia i B2B oraz przygotowywanie odpowiednich deklaracji.

Wymagana jest 5+ lat doświadczenia w payroll, bardzo dobra znajomość polskiego prawa pracy i umiejętność pracy z systemami ERP oraz MS Office. Praca w modelu hybrydowym. Atrakcyjne benefity i możliwości rozwoju zawodowego.

Qualifications

• Biegła znajomość polskiego prawa pracy i przepisów dotyczących wynagradzania.
• Minimum 5 lat samodzielnego zarządzania procesami payroll.
• Dobra znajomość języka angielskiego umożliwiająca komunikację.
• Znajomość systemów ERP i pakietu MS Office.

Responsibilities

• Prowadzenie od A do Z administracji HR i procesów payroll dla pracowników i kontraktorów (umowy o pracę, umowy zlecenia, B2B).
• Samodzielne naliczanie i księgowanie składek, podatków, świadczeń i innych wypłat.
• Prowadzenie ewidencji czasu pracy, nadgodzin i urlopów.
• Sporządzanie dokumentacji payroll i raportów dla ZUS, PIT, GUS, PFRON, PPK.

Skills

Polish labor law

Payroll processing

English communication

Attention to detail

Tools

ERP systems

MS Office

Job description

• Manage end-to-end HR administration and payroll processes.
• Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements).
• Manage employee working time records, including overtime, absences, and annual leave.
• Independently maintain payroll documentation for all employees and contractors.
• Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON.
• Independently maintain HR documentation, including employee personnel files.
• Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships.
• Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements.
• Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON).
• Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS).
• Prepare and submit tax declarations to the relevant Tax Office.
• Verify, maintain, and archive documentation related to social security settlements.
• Administer and process employee benefits.
• Cooperate with enforcement authorities regarding employee wage garnishments.
• Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications.
• Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations.
• Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations.
• Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists.

• Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements.
• At least 5 years of experience in independently managing payroll processes.
• Good command of English, enabling effective and confident communication.
• Proficiency in ERP systems and Microsoft Office applications.
• Strong sense of responsibility, reliability, and accountability.
• High level of accuracy and attention to detail.
• Excellent organizational and time management skills.
• A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization.

• Stable employment under an employment contract.
• Hybrid working model.
• Flexible working hours.
• Access to a flexible employee benefits platform.
• Opportunities for professional growth, development, and further training.
• Group life insurance.
• Private medical care.
• Additional days off.