HR Admin and Payroll Specialist

Greenvolt; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Flexible working hours

Access to benefits platform

Growth opportunities

Group life insurance

Private medical care

Additional days off

Job summary

Greenvolt is seeking an experienced HR & Payroll Specialist to manage end-to-end payroll processes for employees and contractors in Poland. You will independently calculate statutory contributions, taxes, benefits, and other payments, and maintain accurate HR and payroll documentation.

In a hybrid work environment, you will coordinate with the accounting team, ensure compliance with Polish labor law and payroll regulations, and support employees with payroll inquiries and benefits administration.

Qualifications

• 5+ years of experience in payroll processing.
• Strong knowledge of Polish labor law and payroll regulations.
• Experience with payroll for employment contracts, civil law contracts and B2B agreements.

Responsibilities

• Manage end-to-end HR administration and payroll processes.
• Independently calculate and process payroll including statutory contributions, taxes, and benefits.
• Maintain payroll documentation for employees and contractors.
• Prepare reports for ZUS, PIT, PPK, GUS and PFRON.
• Maintain HR documentation and employee files.
• Prepare employment and civil contracts, amendments, and terminations.
• Ensure compliance with labor law and payroll regulations.

Skills

Payroll processing

Polish labor law knowledge

English communication

ERP systems

MS Office

Attention to detail

Organizational skills

Service-minded

Tools

ERP systems

Microsoft Office

Job description

• Manage end-to-end HR administration and payroll processes.
• Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements).
• Manage employee working time records, including overtime, absences, and annual leave.
• Independently maintain payroll documentation for all employees and contractors.
• Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON.
• Independently maintain HR documentation, including employee personnel files.
• Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships.
• Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements.
• Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON).
• Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS).
• Prepare and submit tax declarations to the relevant Tax Office.
• Verify, maintain, and archive documentation related to social security settlements.
• Administer and process employee benefits.
• Cooperate with enforcement authorities regarding employee wage garnishments.
• Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications.
• Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations.
• Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations.
• Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists.

• Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements.
• At least 5 years of experience in independently managing payroll processes.
• Good command of English, enabling effective and confident communication.
• Proficiency in ERP systems and Microsoft Office applications.
• Strong sense of responsibility, reliability, and accountability.
• High level of accuracy and attention to detail.
• Excellent organizational and time management skills.
• A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization.

• Stable employment under an employment contract.
• Hybrid working model.
• Flexible working hours.
• Access to a flexible employee benefits platform.
• Opportunities for professional growth, development, and further training.
• Group life insurance.
• Private medical care.
• Additional days off.