HR Operations Specialist

Aspire Systems; Trąbki Wielkie; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Aspire Systems w Polsce poszukuje specjalisty ds. HR Operations do zarządzania codziennymi operacjami HR w polskim centrum, w tym wynagrodzeń, świadczeń, rejestrów pracowników i dokumentacji HR.

Zapewniasz obsługę procesów urlopowych, utrzymanie aktualnych danych pracowników i odpowiedzi na pytania dotyczące polskiego prawa pracy, składek ZUS i ubezpieczeń. Współpracujesz z partnerami HR i zewnętrznymi dostawcami HR/ payroll; praca w pełnym wymiarze od biura w Gdańsku lub w modelu hybrydowym.

Qualifications

• Minimum 1 year experience in HR operations or payroll
• Solid knowledge of Polish labour law
• Experience with payroll, ZUS, and benefits administration
• Experience with HR/vendor management
• Strong MS Excel and Word skills
• Fluent Polish and English, written and spoken

Responsibilities

• Manage day-to-day HR operations for the Poland Centre, including payroll and benefits administration, employee records, and HR documentation
• Administer leave and absence processes and maintain accurate employee data
• Respond to employee queries related to Polish labour law, payroll, medical insurance, social security (ZUS), and other HR matters
• Coordinate employment contracts and onboarding documentation for new employees
• Collaborate with HR Business Partners, Employee Relations, Payroll, and other HR functions on operational matters and ad-hoc projects
• Work with external HR/payroll vendors and support effective vendor management
• Participate in HR Operations audits and ensure compliance with internal policies and local regulations
• Ensure all HR activities are completed accurately, within agreed SLAs and deadlines, and to a high standard of quality
• Work full-time from the office in Gdańsk or in a hybrid model

Skills

Polish labour law

Payroll operations

Vendor management

MS Excel

MS Word

Polish & English

Attention to detail

Project management

Tools

MS Excel

MS Word

Job description

• Manage day-to-day HR operations for the Poland Centre, including payroll and benefits administration, employee records, and HR documentation
• Administer leave and absence processes and maintain accurate employee data
• Respond to employee queries related to Polish labour law, payroll, medical insurance, social security (ZUS), and other HR matters
• Coordinate employment contracts and onboarding documentation for new employees
• Collaborate with HR Business Partners, Employee Relations, Payroll, and other HR functions on operational matters and ad-hoc projects
• Work with external HR/payroll vendors and support effective vendor management
• Participate in HR Operations audits and ensure compliance with internal policies and local regulations
• Ensure all HR activities are completed accurately, within agreed SLAs and deadlines, and to a high standard of quality
• Work full-time from the office in Gdańsk or in a hybrid model

Kogo poszukujemy?

• 1+ years of experience in HR operations, HR administration, payroll, or a related operational role
• Strong knowledge of Polish labour law and its practical application in HR
• Hands-on experience with payroll operations, ZUS, benefits administration, and/or HR/payroll vendors
• Good working knowledge of MS Excel and MS Word
• Fluent Polish and English, both written and spoken
• Strong organisational and project management skills, with excellent attention to detail
• Excellent communication and interpersonal skills, with the ability to work effectively with employees and stakeholders at all levels
• Ability to prioritise and manage multiple tasks, meet deadlines and SLAs, and maintain a high level of accuracy and service quality