HR Operations Specialist

Aspire Systems Poland; Gdańsk; Hybrid; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Office in Gdańsk

Continuous feedback

Flat company structure

Job summary

Aspire Systems Poland in Gdańsk is looking for an experienced HR Operations Specialist to support day-to-day HR operations for our Poland Centre, ensuring accurate, timely, and compliant delivery of HR services to employees and internal stakeholders.

You will manage payroll, benefits, records, and onboarding documentation; coordinate contracts; respond to queries on Polish labour law and ZUS; and collaborate with HR Partners and external vendors to maintain SLAs.

Qualifications

• 1+ years of experience in HR operations or HR administration.
• Strong knowledge of Polish labour law and its practical HR applications.
• Experience with payroll, ZUS, and benefits administration.
• Experience with HR/payroll vendors.

Responsibilities

• Manage day-to-day HR operations, including payroll and benefits administration.
• Administer leaves and maintain accurate employee records.
• Respond to queries on Polish labour law, payroll, and social security (ZUS).
• Coordinate employment contracts and onboarding documentation.
• Collaborate with HRBP, Employee Relations, Payroll, and other HR functions on operational matters.
• Work with external HR/payroll vendors and support vendor management.
• Participate in HR Operations audits and ensure policy compliance.
• Ensure all HR activities meet SLAs and quality standards.

Skills

Payroll operations

HR administration

Polish labour law

MS Excel

MS Word

Polish & English

Attention to detail

Project management

Job description

We are a global IT Services organisation looking for an experienced HR Operations Specialist to join our team in Gdańsk, Poland. In this role, you will support day-to-day HR operations for our Poland Centre, ensuring accurate, timely, and compliant delivery of HR services to employees and internal stakeholders.

Key Responsibilities:

• Manage day-to-day HR operations, including payroll and benefits administration, employee records, and HR documentation
• Administer leave and absence processes and maintain accurate employee data
• Respond to employee queries related to Polish labour law, payroll, medical insurance, social security (ZUS), and other HR matters
• Coordinate employment contracts and onboarding documentation for new employees
• Collaborate with HR Business Partners, Employee Relations, Payroll, and other HR functions on operational matters and ad-hoc projects
• Work with external HR/payroll vendors and support effective vendor management
• Participate in HR Operations audits and ensure compliance with internal policies and local regulations
• Ensure all HR activities are completed accurately, within agreed SLAs and deadlines, and to a high standard of quality

What we're looking for:

• 1+ years of experience in HR operations, HR administration, payroll, or a related operational role
• Strong knowledge of Polish labour law and its practical application in HR
• Hands-on experience with payroll operations, ZUS, benefits administration, and/or HR/payroll vendors
• Good working knowledge of MS Excel and MS Word
• Fluent Polish and English, both written and spoken
• Strong organisational and project management skills, with excellent attention to detail
• Excellent communication and interpersonal skills, with the ability to work effectively with employees and stakeholders at all levels
• Ability to prioritise and manage multiple tasks, meet deadlines and SLAs, and maintain a high level of accuracy and service quality

You should choose Aspire because:

Almost 50% of all our colleague are on a senior level or higher so there is always someone to learn from

24% of our colleagues have been part of Aspire for longer than 5 years

You can work full-time from the office or in a hybrid model

We understand that introducing time pressure and stress is NOT the way to go

We believe friendly atmosphere, flat company structure and making sure work is fun is what is key to success

We love sports! See our Power Club

We provide you with continuous feedback on the things you do right and the things you could potentially improve