HR Onboarding Specialist (Polish & English)

Chapter 2; Łódź; On-site; PLN 89,000 - 134,000; Full time

Job summary

Chapter 2 is recruiting for a transactional, high-volume HR onboarding administrator based in Łódź, Poland. You will manage the end-to-end onboarding process for new hires, drafting Polish and English contracts and coordinating with IT and HR teams to ensure day-one readiness.

Two-plus years in HR administration in an international setting, fluent Polish and English, and strong GDPR data handling skills are required.

Qualifications

• 2+ years in HR administration, onboarding, or HR operations at an international company.
• Fluent written and spoken Polish and English. You'll draft contracts in both.
• Hands-on experience with HRIS data entry and employment paperwork.
• Careful, accurate handling of personal data under GDPR.

Responsibilities

• Prepare employment agreements in Polish and English.
• Start background checks early to ensure start dates hold.
• Set up new hires in the HRIS and create employee IDs.
• Coordinate with IT to provide laptops and system access before day one.
• Collaborate daily with the client's HR team.

Skills

Polish (Fluent)

English (Fluent)

GDPR compliance

HRIS data entry

Tools

HRIS systems

Job description

Our client is a global aviation software company, and its EMEA team is growing fast. About 20 roles are open right now, mostly in Poland, with more in Sweden and Denmark. They need one person to own everything that happens between a signed offer and a new hire's first day.

The process already exists. Your job is to run it well, at volume, so every new hire is ready to work on day one.

What you'll do

• Prepare employment agreements in Polish and English

• Start background checks early enough that start dates hold

• Set up new hires in the HRIS and create employee IDs

• Work with IT to get laptops and system access ready before day one

• Work day to day with the client's HR team

What you'll need

• 2+ years in HR administration, onboarding, or HR operations at an international company

• Fluent written and spoken Polish and English. You'll draft contracts in both.

• Hands-on experience with HRIS data entry and employment paperwork

• Careful, accurate handling of personal data under GDPR

Nice to have

• Onboarding experience in Sweden or Denmark

• Workday or SuccessFactors

• A background in shared services or at an employer of record (EOR)

Good to know

This is a transactional, high-volume role in an established process. It suits someone who likes getting details right every time. It won't suit someone looking to redesign HR processes.

You'll be contracted through Chapter 2, a specialist talent consultancy. You'll have our team behind you, and when this engagement ends, we'll work with you on your next one.

PLN 8,000-12,000 gross/month (employment contract) or equivalent B2B rate. Final rate depends on experience and contract type.