HR Administration Specialist

Andea Corp.; Kraków; On-site; PLN 89,000 - 123,000; Full time

Benefits offered by this job

Company retreats

Employee referral program

Andea Grants - charity donation by月

Structured onboarding

Job summary

Andea is seeking an HR Administration Specialist in Kraków to own day-to-day HR operations including documentation, payroll coordination, and employee support. You will be the main contact for employees and managers, reporting to the HR lead in a small team. This hybrid role requires three days in Kraków office.

You will handle contracts, annexes, benefits coordination, and HR reporting while ensuring GDPR and Labour Code compliance. Growth within the HR team is available.

Qualifications

• Must have degree in labor law, HR, economics or related field.
• 2–3 years HR administration experience in Poland.
• Strong working knowledge of the Polish Labor Code, ZUS regulations, and GDPR.
• Advanced Excel proficiency.
• Fluent Polish and business-level English.

Responsibilities

• Maintain personnel files (paper and digital), track hours, holidays, and absences.
• Prepare HR and payroll documents: contracts and annexes.
• Coordinate employee benefits and liaise with providers.
• Serve as first point of contact for employees and managers.
• Collaborate with external accounting/HR provider on data transfers and reports.
• Prepare periodic HR reports and dashboards for management.
• Ensure compliance with Polish labour law, ZUS and GDPR.

Skills

Advanced Excel

Polish language

Business English

Labor Code knowledge

GDPR knowledge

ZUS regulations knowledge

HR administration

Education

Degree in Labor Law/HR/Economics

Job description

Salary: 8,000 - 11,000 PLN gross (UoP/B2B)

Do you want to work with specialists who gained experience in companies like SpaceX, Tesla, or Airbus?

Are you looking for a workplace where your voice is heard?

Do you want to be a part of exciting projects with global organizations?

Join our HR team as a specialist responsible for providing comprehensive support for employee processes and day-to-day employee experience. This is a role with real contact with people, close cooperation with managers, and an impact on the smooth functioning of the organisation. We work in a hybrid model (3 days in the office in Krakow), combining flexibility with teamwork.

About Andea

Andea delivers manufacturing technology services and solutions from strategic assessments to global MES rollouts. With over 300 implementations across Automotive, Aerospace & Defense, Medical Devices, FMCG, and more, our team of process experts works with some of the world's most complex manufacturing environments.
We're a growing company that holds onto its small-company culture: flat structure, real mentorship, and direct access to management and clients.

The Role

We're looking for an HR Administration Specialist to join our Kraków-based team and take ownership of day-to-day HR operations from documentation and payroll coordination to employee support and reporting. You'll be the go-to person for both employees and managers and have a real impact on how things run.
You'll report directly to the HR lead and work as part of a small, close-knit team. This is a hybrid role with 3 days in our Kraków office.

What you'll do

• Maintain personnel files (paper and digital), track working hours, holidays, and absences
• Prepare HR and payroll documents: contracts, annexes, benefit-related documentation
• Coordinate employee benefits and liaise with benefit providers
• Serve as first point of contact for employees, handling queries, signing documents, and receiving statements
• Collaborate with our external accounting/HR provider: data transfers, reconciliations, benefit reports
• Support employees and managers in HR and payroll matters
• Prepare periodic HR reports (headcount, turnover, absenteeism) and dashboards for management
• Ensure compliance with Polish labour law, ZUS regulations, and GDPR requirements

What we're looking for

Must-haves:

• Degree in labor law, HR, economics, or a related field
• 2-3 years of HR administration experience in Poland
• Strong working knowledge of the Labor Code, ZUS regulations, and GDPR
• Advanced Excel
• Fluent Polish and business-level English
• Organized, discreet, and confident communicating with employees at all levels

Nice to have:

• Experience working with an external payroll or HR provider
• Familiarity with HR reporting and analytics

What we offer

• 8-11k PLN gross | employment contract or B2B - your choice
• Company retreats and an employee referral program
• Andea Grants - each month we draw a winner who donates 5,000 PLN to a charity of their choice
• Structured onboarding and a clear path to grow within the HR team

Recruitment process

Step 1: Apply online.

Step 2: 30-minute online call with HR.

Step 3: On-site interview in Kraków.

Step 4: We aim to get back to every candidate within 10 business days of each stage.

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