Administration Specialist

Andea Corp.; Kraków; On-site; PLN 47,000 - 67,000; Part time

Benefits offered by this job

Multisport card

Company retreats

Life insurance

Employee referral program

Andea Grants charity initiative

Job summary

Andea in Cracow, Poland, is seeking an Administration Specialist to support daily office operations and employee experiences. The role involves handling administrative tasks, coordinating with managers, and ensuring smooth workflows in a fast-paced environment.

The position is student-friendly, located in Cracow, with hours 9:00–17:00, Monday to Friday, and close collaboration with US and Polish teams.

Qualifications

• At least one year of experience on a similar position.
• Excellent administrative, planning, and organizational skills with the ability to work under pressure and to tight deadlines.
• Excellent knowledge of MS Office.
• Accuracy and high level of attention to detail in every aspect of work.
• Highly client service and quality-oriented mindset.
• Proactive and “can-do” attitude.
• Excellent social skills; communicative and able to work in a team.
• Professional approach to work, strong sense of responsibility and reliability.
• High personal culture.
• Excellent written and oral skills in Polish.
• Very good knowledge of English (B2/C1).

Responsibilities

• Ensuring the smooth and efficient daily operation of the office, including administrative support, ordering office supplies, and cooperating with building management.
• Providing the highest standard of support as the first point of contact for Management and Andea Personnel.
• Preparing, updating, and maintaining company documents (vendor contracts, company policies, procedures)
• Overseeing the accurate and timely circulation of documents across the organization.
• Coordinating the collection, dispatch, and tracking of mail and courier shipments.
• Identifying administrative issues and resolving them effectively to maintain seamless office operations.
• Maintaining close day-to-day cooperation with internal departments such as HR, Finance, and others.
• Organizing and coordinating internal events and initiatives.
• Arranging meetings with clients and supporting the logistics.
• Building positive relationships and ensuring effective communication with colleagues and team members

Skills

Administrative skills

Planning & organization

Excellent social skills

Polish proficiency

English proficiency

Team-oriented

Proactive attitude

Reliability

Tools

MS Office

Job description

Do you want to work with specialists who gained experience in companies like SpaceX, Tesla, or Airbus?

Are you looking for a workplace where your voice is heard?

Do you want to be a part of exciting projects with global organizations?

Join our HR team as a specialist responsible for providing comprehensive support for employee processes and day-to-day employee experience. This is a role with real contact with people, close cooperation with managers, and an impact on the smooth functioning of the organisation.

About Andea

Andea specializes in delivering manufacturing technology services and solutions, from conducting technical assessments and providing strategic manufacturing systems to managing global MES rollouts. Our employees are process experts in production and logistics, quality management, and production data analysis. We have successfully delivered hundreds of global manufacturing system implementations in various industries, including; Automotive, Aerospace & Defense, Packaging, Medical Devices, FMCG, and Industrial Machinery & Equipment.

Why Andea

Andea provides hands-on management and mentorship by people who have been in the industry for over 20 years and have worked at companies like SpaceX

Andea is the leading solution implementer of Apriso, considered as best-in-class MES (as stated by Gartner)

Andea is growing steadily while holding onto and cherishing its small company ideals

Andea offers multiple career paths and opportunities tailored to each employee

Andea prides itself on its onboarding process and continuous education options

As an Administration Specialist, you will be responsible for ensuring the highest quality along with the smooth workflow of ongoing tasks in our office in Cracow, supporting employees both US and Poland, and closely working with Andea’s executive team. We are looking for a student to support us in the office from Monday to Friday during office hours (9:00-17:00)

Requirements and Qualifications

At least one year of experience on a similar position

Excellent administrative, planning, and organizational skills with the ability to work under pressure and to tight deadlines

Excellent knowledge of MS Office

Accuracy and high level of attention to detail in every aspect of work

Highly client service and quality-oriented mindset

Proactive and “can-do” attitude

Excellent social skills; communicative and able to work in a team

Professional approach to work, strong sense of responsibility and reliability

High personal culture

Excellent written and oral skills in Polish

Very good knowledge of English (B2/C1)

Duties and Responsibilities

Ensuring the smooth and efficient daily operation of the office, including administrative support, ordering office supplies, and cooperating with building management.

Providing the highest standard of support as the first point of contact for Management and Andea Personnel.

Preparing, updating, and maintaining company documents (vendor contracts, company policies, procedures)

Overseeing the accurate and timely circulation of documents across the organization.

Coordinating the collection, dispatch, and tracking of mail and courier shipments.

Identifying administrative issues and resolving them effectively to maintain seamless office operations.

Maintaining close day-to-day cooperation with internal departments such as HR, Finance, and others.

Organizing and coordinating internal events and initiatives.

Arranging meetings with clients and supporting the logistics.

Building positive relationships and ensuring effective communication with colleagues and team members

What you’ll get in return

Multisport card

Company retreats

Life insurance

Employee referral program

A charity initiative, Andea Grants, where every month we draw a winner who gets to donate 5000 PLN to a chosen charity

Grow with us

You’ll begin your journey with Andea with an onboarding process designed to bring you in on the administration and event planning day-to-day tasks.

You will be encouraged toproactively seek learning opportunitiesrelevant to your daily work and we’ll cover the associated costs. We’re also big oninternal knowledge sharing. We support and encourage our employees to gather more experience and climb the career ladder at the speed and direction right for them.